Administrative Assistant Job at Loeb.nyc in New York
Loeb.nyc, New York, NY, United States, 10261
Loeb.nyc is seeking a passionate, organized, and dedicated individual to fill our Administrative Assistant position. This position requires a keen attention to detail in a fast paced, action-oriented startup environment. You'll be trusted with day-to-day scheduling, operational support, and special projects, gaining hands-on experience in the inner workings of startup creation and leadership. We rely on this person to facilitate daily office tasks and provide support to our C-Suite. This is a great opportunity for someone with strong organizational and communication skills who has worked in similar environments and is excited about the entrepreneurial nature of our organization.
Key Responsibilities
- Greet guests, assist with catering, restock supplies and broadly support office and facilities operations.
- Manage complex, shifting calendars and coordinate meetings across multiple time zones for C-Suite executives
- Schedule meetings with internal teams, investors, founders, and partners across studio ventures
- Book travel and handle logistics for events, offsites, and meetings involving multiple stakeholders
- Draft agendas, take clear notes, and follow up on action items
- Help track key deadlines, investor follow-ups, and cross-venture initiatives
- Maintain organized records and documents related to portfolio company activity
- Support basic research, presentation prep, or project tracking when needed
- Manage expenses, reimbursements, and some light personal admin tasks as appropriate
- Communicate clearly and professionally on behalf of C-Suite Executives
- 1-2 years of experience in an administrative, project coordination, or support role—experience at a startup, VC firm, or fast-paced environment is a plus
- Strong organizational skills, with a high level of attention to detail
- Excellent verbal and written communication skills
- Ability to prioritize across multiple tasks, teams, and timelines
- Discretion and professionalism in handling sensitive information
- Comfortable with G Suite, Slack, Asana, Zoom, Airtable (a plus) and other project/task management tools
- A self-starter mindset with curiosity about startups, investing, or entrepreneurship
- Prior experience supporting a founder, investor, or C-level executive
- Familiarity with venture capital or early-stage startups
- PTO
- Medical, dental, vision
- Meal allowance and other benefits
- Be part of a lean, ambitious team building real companies from zero to one
- Learn directly from experienced founders, investors, and operators
- Fast-paced, no-bureaucracy environment where your impact is visible
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
AdministrativeIndustries
IT Services and IT Consulting
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