IFG - International Financial Group is hiring: Administrative Assistant in Washi

Overview

Job Title: Administrative Assistant

Contract on W2

Location: Washington

Duration: 18 months

Hiring niche IT Talent for Top Fortune 100 companies | President's Club Winner - 2023

Direct message the job poster from IFG - International Financial Group

Responsibilities

• Act as the go-to resource for all administrative needs at the site, partnering closely with team admins, business leaders, and support staff.
• Anticipate needs and make administrative decisions or requests for information on behalf of onsite leaders, based on a deep understanding of business priorities.
• Ensure compliance with administrative policies and procedures, maintaining high standards of execution and confidentiality.
• Lead new hire onboarding logistics, including equipment procurement, workspace setup, and welcome communications.
• Coordinate offboarding processes, ensuring timely equipment return and workspace updates.
• Collaborate with team admins to ensure smooth transitions and readiness for new employees.
• Maintain and update seating maps; manage individual and group seating requests.
• Serve as liaison with facilities teams to address space planning, badge access, and site-specific needs.
• Partner with administrative staff to plan and execute large-scale meetings, morale events, and site-wide communications.
• Ensure timely collection of event details and requirements from team admins to support successful execution.
• Work closely with other site admins and administrative staff across the organization to ensure consistency in processes and employee experience.
• Participate in admin community initiatives and contribute to broader operational improvements.

Candidate Requirements

• Years of Experience Required: 2-5 overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Disqualifiers: Candidates with zero customer service experience will not be eligible for the role.
• Best vs. Average: The ideal resume would contain experience providing support to a team of over 100 people, or experience in a fast-paced environment delivering exceptional customer service to all clientele. Proactivity and a desire to learn and grow are valued.
• Performance Indicators: Performance will be assessed based on experience, positive can-do attitude, and passion.

Top 3 Hard Skills

1. Minimum 2 years experience with Space Management and Team Support for large teams (over 100+ employees)
2. Minimum 2 years experience in a fast-paced administrative role
3. Minimum 2 years experience in the tech industry

Qualifications

• Proven experience in executive or site-level administrative roles, preferably supporting senior leadership.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills; able to build relationships across all levels of the organization.
• High attention to detail and consistent follow-through.
• Proficiency in Microsoft Office tools and internal systems (e.g., iCIMS, ProcureWeb, Dynamics 365) is a plus.
• A growth mindset and passion for learning and continuous improvement.

Preferred Attributes

• Experience supporting geographically distributed teams.
• Ability to navigate ambiguity and adapt to evolving business needs.
• Collaborative spirit with a proactive approach to problem-solving.

Please let me know if this is something you would love to do, and help me with your updated resume. Feel free to reach out at harshiv@ifgpr.com if you have any questions.

Thanks