Aquent is hiring: Administrative Assistant in San Francisco

Overview

Placement Type: Temporary

Salary: $31.44-33 per hour; $28.29 to $31.44 per hour

Start Date: 11.03.2025

Make a real impact as a Site Operations Administrator at a leading tech company. You will be the go-to person for site-related operations, collaborating with teams across the organization to drive initiatives and ensure a smooth, positive experience for everyone.

Responsibilities

• Be the central point of contact for all site administrative needs, working closely with team admins, business leaders, and support staff.
• Proactively anticipate and address administrative needs, making informed decisions based on business priorities.
• Ensure compliance with administrative policies and procedures, maintaining confidentiality and high standards of execution.
• Manage new hire onboarding logistics, including equipment procurement and workspace setup.
• Coordinate offboarding processes, ensuring timely return of equipment and updating workspace information.
• Maintain and update seating charts, handling seating requests efficiently.
• Act as liaison with facilities teams on space planning, badge access, and site-specific requirements.
• Collaborate with administrative staff to plan and execute large-scale meetings, morale-boosting events, and site-wide communications.
• Partner with other site administrators to ensure consistent processes and a positive employee experience.

Must-Have Qualifications

• Proven experience in executive or site-level administrative roles, ideally supporting senior leadership.
• Exceptional organizational and project management skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills to build relationships across all levels of the organization.
• Meticulous attention to detail and strong follow-through.
• Proactive, positive problem-solving mindset with a passion for continuous improvement.
• Minimum 2 years of experience with space management and team support for large teams (over 100+ employees).
• Minimum 2 years of experience in a fast-paced administrative role.
• Minimum 2 years of experience in the tech industry.

Nice-to-Have Qualifications

• Experience supporting geographically distributed teams.
• Ability to navigate ambiguity and adapt to evolving business needs.
• Experience with office applications and internal business systems.

Compensation

The target hiring compensation range for this role is $28.29 to $31.44 per hour. Compensation is based on factors including education, relevant work experience, certifications, and location.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Eligible talent get access to benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.

Equal Opportunity

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. We are committed to an inclusive environment where diverse backgrounds and perspectives are valued.