Administrative Assistant - Facilities Job at New York Proton Center in New York

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Overview

Located in Manhattan, The New York Proton Center (NYPC) is a collaboration between Memorial Sloan Kettering Cancer Center, Montefiore Medical Center and Mount Sinai Health System bringing proton therapy treatment to patients. NYPC offers a competitive compensation and benefits package with flexibility for growth and career advancement. If you meet the criteria and would like to be part of our collaborative, innovative and patient-focused team, please apply with a cover letter and resume to the current opportunity listed below.

Base pay range

$25.00/hr - $30.00/hr

Position Summary

The Administrative Assistant performs duties including management of supply inventory and mail distribution, coordination, and a variety of other duties to assist the Director of Facilities Management. The Administrative Assistant must exercise good judgment in decision making, be willing to take initiative, and possess excellent oral and written communication skills as many tasks will be performed independently.

Duties And Responsibilities

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Process all incoming mail by scanning to Finance Department
• Coordinate deliveries and mailings with UPS, FedEx and Postal Department
• Answer, screen and transfer inbound phone calls
• Process employee ID cards
• Assist patients with initial paperwork
• Schedule and coordinate appointments
• Process insurance claims in compliance with law requirements
• Use medical software to support all transactions
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Maintain supply inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt
• Generate purchase orders for vendor repairs and supply orders
• Provide Facilities and Security information to new hires during onboarding
• Manage conference room reservations and organize meetings
• Assist in resolving administrative problems
• Receive patient CDs, send out email and bring to Intake Department
• Comply with NYPC policies related toHIPAA privacy rules
• Perform other job-related duties, as assigned

Qualifications

• High School graduate or equivalent
• Minimum of 3 years medical office or clinical environment experience, preferred
• Proven work experience as an Administrative Assistant

About The Area

New York City is a major metropolitan city and is home to world-renowned cultural offerings. The New York Proton Center is well-located for city living and suburban living, with multiple suburbs located within 25 minutes of the Center.

The salary range displayed is a determination of base compensation that may be offered to a successful applicant and may be modified in the future. NYPC considers several factors in compensation decisions including skillset, experience and training, internal equity and other business needs.

Equal Employment Opportunity

The New York Proton Center strives to maintain a workplace that accepts and appreciates differences among employees. The company will not discriminate against any applicant or employee based on age, race, gender, color, religion, national origin, disability, marital status, sexual orientation, gender identity and/or expression, or other characteristics protected by law.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Medical Practices

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