Human Resources Coordinator Job at eTeam in Providence

The Postdoctoral Program Coordinator and Administrator handles the day-to-day administrative operations for Brown-paid postdocs in the Division of Biology and Medicine, and provides administrative support to the Associate Dean for Training and Program Development.

Key Tasks

• Administer processes that support Brown-paid BioMed postdoctoral appointment actions in a timely and organized manner, including reviewing departmental requests and Workday entries for postdoctoral searches, new appointments, reappointments, salary actions, changes in title or duration, and terminations.
• Review all appointment information and requests for accuracy and completeness, and note potential problems or discrepancies for discussion with Associate Dean.
• Correspond with departments, route files appropriately for required approvals, and prepare appropriate letters for postdoctoral actions.
• Maintain and update postdoc files and databases to ensure accurate information is readily available to department staff and for reporting purposes (including records in personnel folders, Google drive, Filemaker Pro, Interfolio).
• Support the Associate Dean with training program needs (Advance-K Mentored Career Development Program and Research Integrity course) by scheduling Zoom meetings and in-person class sessions, managing associated Google shared drives, assisting with exchange of files between participants, reviewers, and steering committee members, and sending communications as needed (e.g., reminders, agendas, updates).
• Main duties will be monitoring the inbox for appointments and learning the process to set up on the calendar. They will follow the SOP that is put together and will need to learn the processes. Need intermediate Excel experience and would prefer someone with Workday experience.

Type of Experience Needed

• Strong organizational, administrative, and time management skills
• Strong quantitative skills with the ability to perform intermediate-level calculations (e.g., salary adjustments, benefits calculations) accurately and efficiently.
• Proficiency in Microsoft Excel, including advanced spreadsheet features such as formulas to analyze and present data.
• Demonstrated proficiency with Google online collaborative software (Sheets, Docs, Sites, Forms), Microsoft Word, PowerPoint, Adobe Acrobat Pro.
• Confident public relations and interpersonal skills. Competent oral and written communication skills and good command of English language and grammar necessary.
• Experience in a higher ed setting preferred
• Experience with Filemaker Pro and Qualtrics survey software a plus.

Tools and Skills

• Are there any specific tools the resource will need to know how to use? - computer, hybrid classroom setup (Zoom)
• What is the ideal personality for someone in this role? good communicator, responsive, able to multi-task
• Provide the TOP 3 “must have” skills? Must be proficient in Microsoft Excel, Google platforms (Drive, Docs, Forms, Sheets, Gmail, Calendar)
• Which skills are “nice to haves”? Knowledge of Workday, Zoom videoconferencing functionality, experience in a university setting

Seniority level

• Associate

Employment type

• Contract

Job function

• Human Resources

Industries

• Staffing and Recruiting