Trove FS, LLC
Overview
Trove is seeking a qualified individual for the position of Lifestyle Associate to provide HR strategy, household management, insurance administration, travel management and concierge services for Trove clients and to provide corporate administrative support. This position is based out of our Boston office and will be eligible for a hybrid work schedule after a 120 day orientation/training period (3 days in the office, WFH 2 days). Key Responsibilities
Payroll and Benefits Administration Process payroll on a weekly basis for multiple clients and entities using platforms like ADP, Paychex, Homepay, and Gusto. Track and verify staff-reported hours and expenses, ensuring accurate entry into payroll systems. Review payroll submissions from junior staff, approving and releasing payroll accordingly. Manage expense reimbursement requests, particularly through platforms like Ramp, and track PTO (Paid Time Off) reporting. Coordinate with clients to secure approval for reported hours and PTO. Review and analyze annual benefits renewals (medical, dental, vision, etc.), providing clients with recommendations on benefit plans and contribution percentages. Set up benefits accounts, including 401K, for new entities and manage annual 401K testing. Oversee the enrollment of new employees in benefits programs and coordinate COBRA as needed. Collaborate with P&C insurance brokers to ensure required insurance coverage is in place (e.g., Worker’s Comp, EPLI, disability). HR Management and Support Assist with domestic staff management, including formulating job descriptions, candidate searches, interviews, benefits research, and ongoing payroll administration. Maintain constant communication with client’s staff to address issues and provide necessary resources. Conduct year-end employee reviews and provide feedback to staff. Assist clients in redesigning staffing plans and provide suggestions on roles to hire. Qualifications
Education:
Bachelor’s Degree preferred. Experience:
Prior experience in insurance, household management, personal assistance, payroll/HR, or administrative roles is preferred. Skills:
Proficiency in Microsoft Office programs and internet research. Ability to manage and coordinate with vendors and domestic staff. Strong attention to detail, accuracy, and confidentiality. Attributes:
A self-starter with the ability to work independently, demonstrate initiative, and tackle a wide variety of client requests with enthusiasm. Strong organizational skills with the ability to prioritize and execute successfully in a fast-paced environment. Additional Requirements:
Must live within a commutable distance of the office location and have reliable transportation. Commitment to high fiduciary standards and confidentiality. Willingness to contribute to the growth of a small company. Seniority level
Associate Employment type
Full-time Job function
Human Resources and Administrative Industries
Financial Services and Accounting
#J-18808-Ljbffr
Trove is seeking a qualified individual for the position of Lifestyle Associate to provide HR strategy, household management, insurance administration, travel management and concierge services for Trove clients and to provide corporate administrative support. This position is based out of our Boston office and will be eligible for a hybrid work schedule after a 120 day orientation/training period (3 days in the office, WFH 2 days). Key Responsibilities
Payroll and Benefits Administration Process payroll on a weekly basis for multiple clients and entities using platforms like ADP, Paychex, Homepay, and Gusto. Track and verify staff-reported hours and expenses, ensuring accurate entry into payroll systems. Review payroll submissions from junior staff, approving and releasing payroll accordingly. Manage expense reimbursement requests, particularly through platforms like Ramp, and track PTO (Paid Time Off) reporting. Coordinate with clients to secure approval for reported hours and PTO. Review and analyze annual benefits renewals (medical, dental, vision, etc.), providing clients with recommendations on benefit plans and contribution percentages. Set up benefits accounts, including 401K, for new entities and manage annual 401K testing. Oversee the enrollment of new employees in benefits programs and coordinate COBRA as needed. Collaborate with P&C insurance brokers to ensure required insurance coverage is in place (e.g., Worker’s Comp, EPLI, disability). HR Management and Support Assist with domestic staff management, including formulating job descriptions, candidate searches, interviews, benefits research, and ongoing payroll administration. Maintain constant communication with client’s staff to address issues and provide necessary resources. Conduct year-end employee reviews and provide feedback to staff. Assist clients in redesigning staffing plans and provide suggestions on roles to hire. Qualifications
Education:
Bachelor’s Degree preferred. Experience:
Prior experience in insurance, household management, personal assistance, payroll/HR, or administrative roles is preferred. Skills:
Proficiency in Microsoft Office programs and internet research. Ability to manage and coordinate with vendors and domestic staff. Strong attention to detail, accuracy, and confidentiality. Attributes:
A self-starter with the ability to work independently, demonstrate initiative, and tackle a wide variety of client requests with enthusiasm. Strong organizational skills with the ability to prioritize and execute successfully in a fast-paced environment. Additional Requirements:
Must live within a commutable distance of the office location and have reliable transportation. Commitment to high fiduciary standards and confidentiality. Willingness to contribute to the growth of a small company. Seniority level
Associate Employment type
Full-time Job function
Human Resources and Administrative Industries
Financial Services and Accounting
#J-18808-Ljbffr