Stanford University
Overview
Editorial Assistant in Redwood City, California, United States. Hybrid work arrangement (minimum 4 days onsite; up to 1 day work from home). Stanford University Press (SUP) seeks an Editorial Assistant to support two Acquisitions Editors on publishing programs in anthropology, sociology, law, and Asian studies. The role involves essential tasks within the manuscript development process, including coordinating peer review, overseeing permissions, and preparing final manuscripts for production. The successful candidate will have strong organizational skills, attention to detail, and be intellectually engaged and curious, with an enthusiasm for books and publishing. This is a junior-level position designed as a first step into scholarly acquisitions. Interested candidates should submit a cover letter explaining interest in publishing at SUP and a resume. Founded in 1892, Stanford University Press publishes 140 books a year across the humanities, social sciences, and business. This position will work in SUP’s offices located in Redwood City, CA. Core Duties
Assist editors/authors in preparing manuscripts and transmitting manuscripts into production Coordinate peer review of proposals and manuscripts Assist editors in tracking titles under contract and update schedules based on communication with authors/editors Oversee the permissions process Create, distribute, and track the return of publication agreements Work with editors to compile data and prepare documents for editorial board meetings Perform office duties including handling mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering office supplies Arrange meetings and assist with routine conferences, including scheduling rooms, managing equipment, and assembling materials Create and maintain files and filing systems Liaise with marketing, production, and finance departments Other duties may also be assigned Minimum Requirements
Education and Experience: High School Diploma or equivalent Knowledge, Skills, and Abilities: Basic computer skills and experience with office software and email applications Ability to follow through and complete assigned tasks Strong organizational skills and attention to detail Strong verbal and written communication skills Excellent customer service and interpersonal skills Other Relevant Knowledge, Skills, and Abilities May Include: Ability to manage multiple tasks simultaneously Ability to prioritize and meet deadlines in a busy work environment Ability to work cooperatively and maintain productive work relationships Academically engaged and curious, regardless of main field of study Publishing experience or fundamental understanding of the book acquisitions and publishing process Physical Requirements
Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job. Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including the personnel policies and other policies found in the University’s Administrative Guide. Compensation and Benefits
The expected pay range for this position is $24.93 to $26.50 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the candidate, departmental budget, internal equity, geographic location, and market pay for comparable jobs. Why Stanford is for You
Imagine a world without search engines or social platforms. Stanford University has revolutionized the way we live and enrich the world. Our diverse and dedicated staff are part of this mission. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Access to events such as Ted Talks, film screenings, or author/global leader talks. A caring culture. We provide retirement plans, generous time-off, and family care resources. A healthier you. Health care benefits and access to fitness facilities and programs. Discovery and fun. Access to galleries, trails, and museums. Enviable resources. Free commuter programs, ridesharing incentives, discounts, and more. Additional information: Schedule: Full-time; Job Code: 4096; Employee Status: Regular; Grade: D; Requisition ID: 107220; Work Arrangement: Hybrid Eligible. The job duties listed are typical examples and not a comprehensive inventory of all duties. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Editorial Assistant in Redwood City, California, United States. Hybrid work arrangement (minimum 4 days onsite; up to 1 day work from home). Stanford University Press (SUP) seeks an Editorial Assistant to support two Acquisitions Editors on publishing programs in anthropology, sociology, law, and Asian studies. The role involves essential tasks within the manuscript development process, including coordinating peer review, overseeing permissions, and preparing final manuscripts for production. The successful candidate will have strong organizational skills, attention to detail, and be intellectually engaged and curious, with an enthusiasm for books and publishing. This is a junior-level position designed as a first step into scholarly acquisitions. Interested candidates should submit a cover letter explaining interest in publishing at SUP and a resume. Founded in 1892, Stanford University Press publishes 140 books a year across the humanities, social sciences, and business. This position will work in SUP’s offices located in Redwood City, CA. Core Duties
Assist editors/authors in preparing manuscripts and transmitting manuscripts into production Coordinate peer review of proposals and manuscripts Assist editors in tracking titles under contract and update schedules based on communication with authors/editors Oversee the permissions process Create, distribute, and track the return of publication agreements Work with editors to compile data and prepare documents for editorial board meetings Perform office duties including handling mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering office supplies Arrange meetings and assist with routine conferences, including scheduling rooms, managing equipment, and assembling materials Create and maintain files and filing systems Liaise with marketing, production, and finance departments Other duties may also be assigned Minimum Requirements
Education and Experience: High School Diploma or equivalent Knowledge, Skills, and Abilities: Basic computer skills and experience with office software and email applications Ability to follow through and complete assigned tasks Strong organizational skills and attention to detail Strong verbal and written communication skills Excellent customer service and interpersonal skills Other Relevant Knowledge, Skills, and Abilities May Include: Ability to manage multiple tasks simultaneously Ability to prioritize and meet deadlines in a busy work environment Ability to work cooperatively and maintain productive work relationships Academically engaged and curious, regardless of main field of study Publishing experience or fundamental understanding of the book acquisitions and publishing process Physical Requirements
Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job. Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including the personnel policies and other policies found in the University’s Administrative Guide. Compensation and Benefits
The expected pay range for this position is $24.93 to $26.50 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the candidate, departmental budget, internal equity, geographic location, and market pay for comparable jobs. Why Stanford is for You
Imagine a world without search engines or social platforms. Stanford University has revolutionized the way we live and enrich the world. Our diverse and dedicated staff are part of this mission. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Access to events such as Ted Talks, film screenings, or author/global leader talks. A caring culture. We provide retirement plans, generous time-off, and family care resources. A healthier you. Health care benefits and access to fitness facilities and programs. Discovery and fun. Access to galleries, trails, and museums. Enviable resources. Free commuter programs, ridesharing incentives, discounts, and more. Additional information: Schedule: Full-time; Job Code: 4096; Employee Status: Regular; Grade: D; Requisition ID: 107220; Work Arrangement: Hybrid Eligible. The job duties listed are typical examples and not a comprehensive inventory of all duties. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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