Conf. Tribes of Chehalis
Overview
We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our finance team. The ideal candidate will have a strong background in accounting principles and experience with various financial software systems. This role is crucial for maintaining accurate financial records and ensuring timely payments to vendors. Provides prompt response to calls, emails, or written correspondence from Tribal Members or vendors regarding payment inquiries. The Accounts Payable Coordinator will work closely with other departments to facilitate smooth financial operations. Duties A. Enter, review, and batch all invoices and requisitions for payment in coordination with Accounts Payable Specialist. B. Approves transactions generated in the electronic requisition system before transfer to accounting system. C. Resolve accounts payable issues with vendors, departments, Tribal Members, etc. D. Import batches for routine payments such as elders' assistance, youth assistance, and Tribal Member distributions from a Macro enabled spreadsheet. E. Coordinate with enrollment office to ensure tribal members are added to the elder's assistance list when qualified. F. Keep Part B and D monthly Medicare reimbursement amounts accurate in coordination with the Wellness Center. G. Reviews transactions for accurate invoice dates, coding errors, proper authorization and duplication. H. Prepare batch and supporting documentation for further review and approval. I. Print accounts payable checks, electronic payment vouchers, and disbursement registers. J. Upload electronic payment batches to the bank and verify accuracy. K. Prepare vendor payments and supporting documentation for signature by the Business Committee. L. Obtain necessary signatures for vendor payments. M. Receive signed checks and prepare for mailing and distribution. N. Monitor blank check stock and envelope availability for future use. O. Print all accounts payable reports and maintain all accounts payable files. P. Review vendor statements each month then coordinate and process missing invoices. Q. Prepare emergency or urgent checks when needed. R. Enter, verify and maintain accurate electronic payment information for vendors. S. Void or reissue lost and stale dated checks. T. Close accounts payable and verify that subsidiary accounts payable ledger balances to the control account in the general ledger. U. Assist with special projects, as necessary. Minimum Qualifications: A. Education & Experience: A Bachelor's degree in related field and two (2) years' directly related experience required. An Associates degree in related field with four (4) years' directly related experience may be substituted. Prefer experience with American Indian/ Alaska Native communities Job Type: Full-time Pay: $ $39.79 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance Education: Associate (Required) Experience: Accounts payable: 4 years (Required) working with American Indian/Alaskan Native communities: 1 year (Preferred) Ability to Commute: Oakville, WA Required) Work Location: In person
We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our finance team. The ideal candidate will have a strong background in accounting principles and experience with various financial software systems. This role is crucial for maintaining accurate financial records and ensuring timely payments to vendors. Provides prompt response to calls, emails, or written correspondence from Tribal Members or vendors regarding payment inquiries. The Accounts Payable Coordinator will work closely with other departments to facilitate smooth financial operations. Duties A. Enter, review, and batch all invoices and requisitions for payment in coordination with Accounts Payable Specialist. B. Approves transactions generated in the electronic requisition system before transfer to accounting system. C. Resolve accounts payable issues with vendors, departments, Tribal Members, etc. D. Import batches for routine payments such as elders' assistance, youth assistance, and Tribal Member distributions from a Macro enabled spreadsheet. E. Coordinate with enrollment office to ensure tribal members are added to the elder's assistance list when qualified. F. Keep Part B and D monthly Medicare reimbursement amounts accurate in coordination with the Wellness Center. G. Reviews transactions for accurate invoice dates, coding errors, proper authorization and duplication. H. Prepare batch and supporting documentation for further review and approval. I. Print accounts payable checks, electronic payment vouchers, and disbursement registers. J. Upload electronic payment batches to the bank and verify accuracy. K. Prepare vendor payments and supporting documentation for signature by the Business Committee. L. Obtain necessary signatures for vendor payments. M. Receive signed checks and prepare for mailing and distribution. N. Monitor blank check stock and envelope availability for future use. O. Print all accounts payable reports and maintain all accounts payable files. P. Review vendor statements each month then coordinate and process missing invoices. Q. Prepare emergency or urgent checks when needed. R. Enter, verify and maintain accurate electronic payment information for vendors. S. Void or reissue lost and stale dated checks. T. Close accounts payable and verify that subsidiary accounts payable ledger balances to the control account in the general ledger. U. Assist with special projects, as necessary. Minimum Qualifications: A. Education & Experience: A Bachelor's degree in related field and two (2) years' directly related experience required. An Associates degree in related field with four (4) years' directly related experience may be substituted. Prefer experience with American Indian/ Alaska Native communities Job Type: Full-time Pay: $ $39.79 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance Education: Associate (Required) Experience: Accounts payable: 4 years (Required) working with American Indian/Alaskan Native communities: 1 year (Preferred) Ability to Commute: Oakville, WA Required) Work Location: In person