Phoenix Police Department
Records Supervisor - Planning & Development
Phoenix Police Department, Phoenix, Arizona, United States, 85003
ABOUT THIS POSITION
The Planning and Development Department (PDD) guides the physical development of the city by preserving our historic sites, planning what can be built, and ensuring safe construction of buildings and infrastructure. It is a city department of over 500 employees across four main Divisions: Management Services, Planning, Historic Preservation, and Development.
The Planning and Development Department has a Records Supervisor vacancy in the Management Services Section.
The Records Supervisor is responsible for balancing cash, check payments, and closing out credit card payments daily. This position supervises staff in the analysis and classification of official City records and ensures that all records management procedures meet applicable City, State, and Federal legal requirements. They will train and instruct records clerk staff and clerical support staff to collect, review, compile, and classify information for all official City records for accurate and rapid retrieval. The Records Supervisor also oversees the storage, maintenance, retention, and destruction of records, as well as document scanning and indexing.
This Records Supervisor is responsible for responding to records subpoenas, liquor licenses applications, and may be required to testify in legal proceedings.
IDEAL CANDIDATE
Knowledge of researching and assisting with public records requests. Ability to learn technologies used to manage and maintain a large central records system. Ability to work in a fast-paced environment with multiple deadlines. Proficient computer skills in Microsoft Word and Excel. Familiarity with various types of building plans. SALARY
Pay Range: $27.49 to $38.68 per hour.
Hiring Range: $27.49 to $36.84 per hour.
Pay Range Explanation:
Pay range is the entire compensation range for the position classification. Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Internal Only:
Please understand that this is pay grade 047. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.
Promotions occur when the last two digits of the pay grade increase. Demotions occur when the last two digits of the pay grade decrease. Lateral transfers occur when there is no change to the last two digits of the pay grade. When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit. Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.
The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page .
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions, click here for more details: Pension Information 401(a) and 457 plans with employer contributions Choice of generous medical HMO, PPO, or HSA/HDHP plans Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan Wellness incentive of up to $720 annually Dental, vision, and life insurance options Employer paid long-term disability Free Bus/light rail pass Tuition reimbursement program up to $6,500 per year Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS
Three years of records management experience involving public contact and supervisory duties. Other combinations of education and experience that meet the minimum requirements may be substituted. All finalists for positions are subject to a criminal background check applicable to the department or position. Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. For information regarding pre-screening and driving positions, click here . The City job description can be found here . PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:
Supervisory or lead experience. Experience using Electronic Document Management System. Experience training staff and creating Processes/Procedures. Experience managing a large Records System. Experience processing Public Records Request. Cash handling and balancing experience. Experience working with OnBase and KIVA. Experience processing Liquor License application and Subpoenas. Experience with records retention and destruction policies and procedures. Customer service experience including working directly with public in person and over the phone.
RECRUITMENT DATES
Recruitment closes September 22, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching,
as one document , your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP
Job interviews may be held by video or audio conference. If you are in need of computer resources, click here for free options. Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information. Explore other Employment Opportunities with the City of Phoenix . Subscribe to receive e-mail notifications about new employment opportunities. If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939 . You may also fill out and submit a Reasonable Accommodation Request Form .
REFERENCE
Records Supervisor, JC:01140, ID# 59113, 09/08/25, USM, SG, Benefits:007, Q
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
The Planning and Development Department (PDD) guides the physical development of the city by preserving our historic sites, planning what can be built, and ensuring safe construction of buildings and infrastructure. It is a city department of over 500 employees across four main Divisions: Management Services, Planning, Historic Preservation, and Development.
The Planning and Development Department has a Records Supervisor vacancy in the Management Services Section.
The Records Supervisor is responsible for balancing cash, check payments, and closing out credit card payments daily. This position supervises staff in the analysis and classification of official City records and ensures that all records management procedures meet applicable City, State, and Federal legal requirements. They will train and instruct records clerk staff and clerical support staff to collect, review, compile, and classify information for all official City records for accurate and rapid retrieval. The Records Supervisor also oversees the storage, maintenance, retention, and destruction of records, as well as document scanning and indexing.
This Records Supervisor is responsible for responding to records subpoenas, liquor licenses applications, and may be required to testify in legal proceedings.
IDEAL CANDIDATE
Knowledge of researching and assisting with public records requests. Ability to learn technologies used to manage and maintain a large central records system. Ability to work in a fast-paced environment with multiple deadlines. Proficient computer skills in Microsoft Word and Excel. Familiarity with various types of building plans. SALARY
Pay Range: $27.49 to $38.68 per hour.
Hiring Range: $27.49 to $36.84 per hour.
Pay Range Explanation:
Pay range is the entire compensation range for the position classification. Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Internal Only:
Please understand that this is pay grade 047. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.
Promotions occur when the last two digits of the pay grade increase. Demotions occur when the last two digits of the pay grade decrease. Lateral transfers occur when there is no change to the last two digits of the pay grade. When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit. Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.
The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page .
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions, click here for more details: Pension Information 401(a) and 457 plans with employer contributions Choice of generous medical HMO, PPO, or HSA/HDHP plans Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan Wellness incentive of up to $720 annually Dental, vision, and life insurance options Employer paid long-term disability Free Bus/light rail pass Tuition reimbursement program up to $6,500 per year Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS
Three years of records management experience involving public contact and supervisory duties. Other combinations of education and experience that meet the minimum requirements may be substituted. All finalists for positions are subject to a criminal background check applicable to the department or position. Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. For information regarding pre-screening and driving positions, click here . The City job description can be found here . PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:
Supervisory or lead experience. Experience using Electronic Document Management System. Experience training staff and creating Processes/Procedures. Experience managing a large Records System. Experience processing Public Records Request. Cash handling and balancing experience. Experience working with OnBase and KIVA. Experience processing Liquor License application and Subpoenas. Experience with records retention and destruction policies and procedures. Customer service experience including working directly with public in person and over the phone.
RECRUITMENT DATES
Recruitment closes September 22, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching,
as one document , your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP
Job interviews may be held by video or audio conference. If you are in need of computer resources, click here for free options. Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information. Explore other Employment Opportunities with the City of Phoenix . Subscribe to receive e-mail notifications about new employment opportunities. If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939 . You may also fill out and submit a Reasonable Accommodation Request Form .
REFERENCE
Records Supervisor, JC:01140, ID# 59113, 09/08/25, USM, SG, Benefits:007, Q
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.