Phoenix Police Department
Administrative Aide - Public Works
Phoenix Police Department, Phoenix, Arizona, United States, 85003
ABOUT THIS POSITION
The Public Works Department strives to improve the quality of life in Phoenix through the efficient delivery of outstanding solid waste, fleet, facilities, and energy management services.
The Public Works Department is in search of an Administrative Aide who can provide advanced administrative support. This position will directly support the Fleet Control Manager by making independent decisions and having a thorough understanding of the terminology, procedures, and practices within a defined activity area.
Some positions may require issuing instructions on behalf of a supervisor or exercising direct supervision over a small number of lower-level clerical personnel.
Responsibilities include:
Reviewing documents for completeness and accuracy. Verify goods receipts and vehicle invoices. Using SRM/SAP to create vehicle orders, order supplies, and other materials needed by staff. Preparing reports or other documents. Providing customer service and responding to issues or complaints. Providing general administrative support such as typing, phones, and filing, and using a variety of office software such as Word, Excel, and Outlook. IDEAL CANDIDATE
Interpretation and decision-making skills. Strong verbal and written communication skills and attention to detail. Understanding of budget and procurement rules. Able to:
Sit for long periods of time. Work in a fast-paced environment independently and meet tight deadlines. Work in a cubicle environment with noise and frequent interruptions. Work effectively in a team environment. Demonstrate good judgement and responsible behavior.
SALARY
Pay Range: $20.51 to $35.08 per hour.
Hiring Range: $20.51 to $30.31 per hour.
Pay Range Explanation:
Pay range is the entire compensation range for the position classification. Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Internal Only:
Please understand that this is pay grade 343. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.
Promotions occur when the last two digits of the pay grade increase. Demotions occur when the last two digits of the pay grade decrease. Lateral transfers occur when there is no change to the last two digits of the pay grade. When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit. Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.
The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page .
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions, click here for more details: Pension Information 401(a) and 457 plans with employer contributions Choice of generous medical HMO, PPO, or HSA/HDHP plans Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan Wellness incentive of up to $720 annually Dental, vision, and life insurance options Employer paid long-term disability Free Bus/light rail pass Tuition reimbursement program up to $6,500 per year Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 003 Benefits
MINIMUM QUALIFICATIONS
Four years of experience performing clerical duties. OR Bachelor's degree in public or business administration or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted. All finalists for positions are subject to a criminal background check applicable to the department or position. For information regarding pre-screening and driving positions, click here . The City job description can be found here . PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:
Proficiency with Microsoft Office, including Word, Outlook, and Excel.
Experience with:
Providing administrative support to multiple levels of staff, including middle management and above. Coordinating and scheduling meetings, including agenda and minute/notes preparation. Composing and responding to a variety of correspondence. Entering, structuring, and organizing data in a variety of formats to pull comprehensive reports. Accounting software such as SAP, SRM, and/or MS Access. Analyzing data and making informed decisions and/or recommendations. Monitoring and compiling data to determine compliance with standard operating procedures. Providing strong customer service in potentially difficult circumstances.
RECRUITMENT DATES
Recruitment closes October 1, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching,
as one document , your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP
Job interviews may be held by video or audio conference. If you are in need of computer resources, click here for free options. Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information. Explore other Employment Opportunities with the City of Phoenix . Subscribe to receive e-mail notifications about new employment opportunities. If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939 . You may also fill out and submit a Reasonable Accommodation Request Form .
REFERENCE
Admin Aide, JC:06020, ID# 59154, 9/17/25, USM, AJ, Benefits:003
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
The Public Works Department strives to improve the quality of life in Phoenix through the efficient delivery of outstanding solid waste, fleet, facilities, and energy management services.
The Public Works Department is in search of an Administrative Aide who can provide advanced administrative support. This position will directly support the Fleet Control Manager by making independent decisions and having a thorough understanding of the terminology, procedures, and practices within a defined activity area.
Some positions may require issuing instructions on behalf of a supervisor or exercising direct supervision over a small number of lower-level clerical personnel.
Responsibilities include:
Reviewing documents for completeness and accuracy. Verify goods receipts and vehicle invoices. Using SRM/SAP to create vehicle orders, order supplies, and other materials needed by staff. Preparing reports or other documents. Providing customer service and responding to issues or complaints. Providing general administrative support such as typing, phones, and filing, and using a variety of office software such as Word, Excel, and Outlook. IDEAL CANDIDATE
Interpretation and decision-making skills. Strong verbal and written communication skills and attention to detail. Understanding of budget and procurement rules. Able to:
Sit for long periods of time. Work in a fast-paced environment independently and meet tight deadlines. Work in a cubicle environment with noise and frequent interruptions. Work effectively in a team environment. Demonstrate good judgement and responsible behavior.
SALARY
Pay Range: $20.51 to $35.08 per hour.
Hiring Range: $20.51 to $30.31 per hour.
Pay Range Explanation:
Pay range is the entire compensation range for the position classification. Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Internal Only:
Please understand that this is pay grade 343. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.
Promotions occur when the last two digits of the pay grade increase. Demotions occur when the last two digits of the pay grade decrease. Lateral transfers occur when there is no change to the last two digits of the pay grade. When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit. Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.
The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page .
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions, click here for more details: Pension Information 401(a) and 457 plans with employer contributions Choice of generous medical HMO, PPO, or HSA/HDHP plans Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan Wellness incentive of up to $720 annually Dental, vision, and life insurance options Employer paid long-term disability Free Bus/light rail pass Tuition reimbursement program up to $6,500 per year Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 003 Benefits
MINIMUM QUALIFICATIONS
Four years of experience performing clerical duties. OR Bachelor's degree in public or business administration or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted. All finalists for positions are subject to a criminal background check applicable to the department or position. For information regarding pre-screening and driving positions, click here . The City job description can be found here . PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:
Proficiency with Microsoft Office, including Word, Outlook, and Excel.
Experience with:
Providing administrative support to multiple levels of staff, including middle management and above. Coordinating and scheduling meetings, including agenda and minute/notes preparation. Composing and responding to a variety of correspondence. Entering, structuring, and organizing data in a variety of formats to pull comprehensive reports. Accounting software such as SAP, SRM, and/or MS Access. Analyzing data and making informed decisions and/or recommendations. Monitoring and compiling data to determine compliance with standard operating procedures. Providing strong customer service in potentially difficult circumstances.
RECRUITMENT DATES
Recruitment closes October 1, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching,
as one document , your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP
Job interviews may be held by video or audio conference. If you are in need of computer resources, click here for free options. Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information. Explore other Employment Opportunities with the City of Phoenix . Subscribe to receive e-mail notifications about new employment opportunities. If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939 . You may also fill out and submit a Reasonable Accommodation Request Form .
REFERENCE
Admin Aide, JC:06020, ID# 59154, 9/17/25, USM, AJ, Benefits:003
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.