Government Jobs
Office Specialist II
The Utah Division of Water Rights is seeking a detail-oriented and motivated Office Specialist to join our Applications and Records section. In this critical role, you will act as the primary contact for the Division of Water Rights, greeting customers by phone and in person. You will also provide file room assistance, scanning support, processing of address changes, monitor the Division's general email and other Public Inquiry Section functions such as backup support for the other office specialists in the Section. Finally, you will supply clerical support on a division-wide basis as needed. The ideal candidates will bring a proactive attitude, be well-organized and able to meet stringent deadlines. In this critical role, you will be at the heart of the water rights process, helping to ensure its smooth operation across the entire state. We're looking for someone who thrives in a fast-paced environment, excels at managing schedules, and has a keen eye for detail. This position plays a vital part in supporting Division staff and water users alike, contributing to the success of our programs and services. Ideal candidates will bring a proactive attitude, a passion for making a difference, and a strong desire to learn the complexities of Utah's water rights application process. If you enjoy problem-solving, administrative work, and being a reliable team player, this is your opportunity to make a meaningful impact across the state. Why You Should Join Our Team: As one of the oldest agencies in the State of Utah, Division of Water Rights for the Department of Natural Resources has a long history of playing a critical role in the management of the state's water resources. Consequently, water users rely on the expertise of the Division of Water Rights to provide order and certainty in the distribution of Utah's water. As a member of our team you will have the opportunity to help people from all over the state understand water rights, work in a challenging profession that has a meaningful impact on every aspect of life in the arid West, and shape the future of the state's most valuable resource. Responsibilities
Provide information and assistance to the public. Process incoming and outgoing mail. Process filing fees. Coordinate and provide clerical support for the water right application program. Accurate review of applications; while not responsible for content, the incumbent must be able to recognize obvious errors Provide division-wide general clerical support to staff including Dam Safety, Stream Alteration, Distribution, Adjudication, Well Drilling, etc. Provide file room assistance. Maintain and/or create files or record keeping systems. Sort, label, file, and retrieve documents or other materials. Provide scanning support. Process address changes and other Public Inquiry Section functions. Qualifications
Preferred skills and qualifications for this position: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and Google Workspace (Docs, Sheets, Gmail, Calendar, etc.). Candidates should have strong verbal and written communication skills and be able to interact professionally with colleagues, stakeholders, and the public. Excellent listening and reading comprehension are essential to understand instructions, ideas, and complex information. Have excellent customer service skills and possess strong attention to detail. Strong organizational skills are important, along with the ability to prioritize tasks, manage time effectively, and meet deadlines.
The Utah Division of Water Rights is seeking a detail-oriented and motivated Office Specialist to join our Applications and Records section. In this critical role, you will act as the primary contact for the Division of Water Rights, greeting customers by phone and in person. You will also provide file room assistance, scanning support, processing of address changes, monitor the Division's general email and other Public Inquiry Section functions such as backup support for the other office specialists in the Section. Finally, you will supply clerical support on a division-wide basis as needed. The ideal candidates will bring a proactive attitude, be well-organized and able to meet stringent deadlines. In this critical role, you will be at the heart of the water rights process, helping to ensure its smooth operation across the entire state. We're looking for someone who thrives in a fast-paced environment, excels at managing schedules, and has a keen eye for detail. This position plays a vital part in supporting Division staff and water users alike, contributing to the success of our programs and services. Ideal candidates will bring a proactive attitude, a passion for making a difference, and a strong desire to learn the complexities of Utah's water rights application process. If you enjoy problem-solving, administrative work, and being a reliable team player, this is your opportunity to make a meaningful impact across the state. Why You Should Join Our Team: As one of the oldest agencies in the State of Utah, Division of Water Rights for the Department of Natural Resources has a long history of playing a critical role in the management of the state's water resources. Consequently, water users rely on the expertise of the Division of Water Rights to provide order and certainty in the distribution of Utah's water. As a member of our team you will have the opportunity to help people from all over the state understand water rights, work in a challenging profession that has a meaningful impact on every aspect of life in the arid West, and shape the future of the state's most valuable resource. Responsibilities
Provide information and assistance to the public. Process incoming and outgoing mail. Process filing fees. Coordinate and provide clerical support for the water right application program. Accurate review of applications; while not responsible for content, the incumbent must be able to recognize obvious errors Provide division-wide general clerical support to staff including Dam Safety, Stream Alteration, Distribution, Adjudication, Well Drilling, etc. Provide file room assistance. Maintain and/or create files or record keeping systems. Sort, label, file, and retrieve documents or other materials. Provide scanning support. Process address changes and other Public Inquiry Section functions. Qualifications
Preferred skills and qualifications for this position: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and Google Workspace (Docs, Sheets, Gmail, Calendar, etc.). Candidates should have strong verbal and written communication skills and be able to interact professionally with colleagues, stakeholders, and the public. Excellent listening and reading comprehension are essential to understand instructions, ideas, and complex information. Have excellent customer service skills and possess strong attention to detail. Strong organizational skills are important, along with the ability to prioritize tasks, manage time effectively, and meet deadlines.