Administrative Assistant Job at TPI Global Solutions in West Olive

Overview

Duration: Through 10/18/2026, with potential for extension based on performance and team needs.

Location: Olive Township, MI 49460

Work Arrangement: Hybrid (In-office Monday, Tuesday, and Thursday; remote Wednesday and Friday)

# of Openings: 4

Position Overview: The Administrative Assistant II will be trained on higher-level administrative and support tasks, with a focus on performing essential office functions and ensuring smooth day-to-day operations. This role requires an individual who is adaptable, capable of handling complex clerical, secretarial, and data entry tasks, and is eager to contribute to a team that is committed to excellence.

Key Responsibilities

General Administrative Support:

• Perform difficult, repetitive clerical, secretarial, or data entry tasks, including typing, filing, taking dictation, and preparing various forms and reports.
• Verify the quality of work and make routine calculations as necessary.
• Assist with visitors and handle miscellaneous office tasks as required.

Office Equipment & Software Use:

• Operate various office equipment and utilize personal computers to enter and retrieve information for reports/orders.
• Proficiently use Microsoft Office programs (Word, Excel, PowerPoint) to assist in developing presentations and reports.
• Experience with Visio and OneNote is preferred.

Scheduling & Coordination:

• Provide travel scheduling and coordination support.
• Maintain and coordinate office space.
• Manage complex calendar priorities, ensuring smooth scheduling for multiple attendees and conflicting appointments.

Reporting & Inventory Management:

• Track, maintain, and report on various inventories.
• Assist in generating daily production reports and compiling routine reports/orders.

Communication & Interpersonal Skills:

• Develop and maintain clear communication with internal teams and external visitors.
• Demonstrate excellent verbal and written communication skills.
• Exhibit strong interpersonal, analytical, and organizational abilities.

Key Qualifications

Experience:

• 2+ years’ experience as an Administrative Assistant.
• 2+ years’ experience in a specialized/functional area or discipline.
• Experience using electronic calendaring systems to schedule meetings for multiple attendees.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Visio and OneNote is a plus.

Education:

• Associate’s degree or equivalent experience is preferred.

Desired Attributes:

Organization & Attention to Detail:

• Ability to prioritize tasks effectively and manage multiple responsibilities at once.
• Strong organizational skills with a focus on accuracy.

Results-Oriented:

• Consistently delivers high-quality results in a timely manner.

Interpersonal & Communication Skills:

• Ability to work with diverse teams and communicate effectively across levels of the organization.

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative Support

Industries

• Utilities
• Oil and Gas