The Planet Group is hiring: Administrative Assistant in Morristown

Job Description

Administrative Assistant – 6 month contract – Morristown, NJ. Hybrid - 3 days/week onsite. $40-48/hour.

Responsibilities

• Responsible for heavy calendar management utilizing Outlook
• Experience with support of remote senior leaders and team members
• Coordinate meeting arrangements
• Schedule meetings with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via Lync and catering as required)
• Manage confidential and proprietary material effectively and discreetly
• Demonstrate proficiency working with the procurement systems and processes, including processing new vendor requests and contracts
• Assist with creating/editing executive and/or departmental documents and presentations
• Assist with travel needs in accordance with travel policy (air, hotel, car, visa, etc.)
• File expense reports in electronic and alternative systems as appropriate
• Back up to other administrative assistants as needed, including European colleagues as needed
• Oversee and execute timely completion of additional projects, as needed
• Establish, update and maintain departmental files and records
• Type and format confidential and non-routine documents
• Proven ability to work under tight deadlines and pressure in a composed manner
• Other duties as assigned

Qualifications

• Must Have: 3+ years of related administrative experience
• Ability to work independently and manage multiple projects with superb accuracy
• Exceptional customer service skill with internal and external personnel
• Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint)
• Ability to build partnerships across the organization
• Must be able to work 8:00 am to 5:00 pm Eastern; office-based 3 days per week at NJ US HQ office in Morristown, with 2 remote working days per week

Preferred

• Bachelor’s degree preferred but not required
• Dual language fluency (English/Italian) is preferred
• Administrative experience in pharmaceuticals/biotechnology strongly preferred
• Prior experience working with technical teams or R&D preferred

Job Details

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Administrative
• Industries: Staffing and Recruiting

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