Planet Pharma is hiring: Administrative Assistant in Morristown

Overview

Administrative Assistant role at Planet Pharma. This position provides complex administrative support for the VP, Head of Program Management and several R&D groups, ensuring efficient office and logistical operations. May support senior leaders based in Europe. The ability to work independently and flexibly in a fast-paced environment with strong initiative and follow through is essential.

Responsibilities

• Heavy calendar management utilizing Outlook
• Support of remote senior leaders and team members
• Coordinate meeting arrangements and logistics (availability of attendees, meeting rooms and equipment, online conferencing via Lync, catering as required)
• Manage confidential and proprietary material effectively and discreetly
• Proficiency with procurement systems and processes, including processing new vendor requests and contracts
• Create/edit executive and/or departmental documents and presentations
• Assist with travel arrangements in accordance with Intercept/Alfasigma travel policy (air, hotel, car, visa, etc.)
• File expense reports in electronic and alternative systems as appropriate
• Back up other administrative assistants, including European colleagues as needed
• Oversee and execute timely completion of additional projects as needed
• Establish, update and maintain departmental files and records
• Type and format confidential and non-routine documents
• Demonstrate ability to work under tight deadlines and pressure in a composed manner
• Other duties as assigned

Qualifications

• Bachelor’s degree preferred but not required
• 3+ years of related administrative experience in pharmaceuticals/biotechnology strongly preferred
• Prior experience working with technical teams or R&D preferred
• Ability to work independently and manage multiple projects with superb accuracy
• Exceptional customer service skills with internal and external personnel
• Demonstrated exceptional MS Office skills (Word, Excel, Outlook, PowerPoint)
• Ability to build partnerships across the organization
• Must be able to work 8:00 am to 5:00 pm Eastern; office-based 3 days per week at NJ HQ in Morristown, with 2 remote working days per week

Work Experience: 3+ years of related administrative experience in pharmaceuticals/biotechnology strongly preferred; prior experience working with technical teams or R&D preferred.

Education: Bachelor’s degree preferred but not required.

Competencies & Major Skills: Demonstrated MS Office skills; strong verbal and written communication; dual language fluency (English/Italian) preferred; excellent organization and multitasking; interpersonal skills and problem solving; ability to work across a matrix organization, work independently and prioritize with minimal daily instruction; ability to think strategically to improve processes.

Equal Opportunity

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.