Administrative Assistant Job at Solomon Page in Burbank

Overview

We are looking for a freelance Administrative Assistant for a top media & entertainment company hybrid out of their Burbank, CA offices. Our business is responsible for the creative advertising, research, media, publicity, and promotion of theatrical and streaming properties released by the company Studios.

Responsibilities

• Coupa Admin orders (office supplies, equipment, etc.)
• Order Printer toners and ink supplies and printer/copier paper
• Print reports & agendas for AV and Print teams
• Request guest passes i.e. drive on pass
• Contact facilities to order removal of cardboard boxes and empty recycling bin
• Physical File organization and help organize and keep our swag collection tidy
• Arrange LA Messenger Couriers for prints and parcels
• Process P3’s monthly 20th legacy inventory storage bills on the Studio DMED PCOE Portal (Training will be provided)
• Admin for department VP and Associate Manager
• Schedule meetings
• Assists with Director, Int’l Creative Operations AV and Director, Int’l Creative Operations Print

Required Qualifications

• MAC usage is a must
• MS-Office Suite
• Excellent computer skills required (MAC) – Proficiency with Photoshop, Illustrator, Microsoft Outlook, MS Word, Excel, Keynote, Smartsheet, Google Sheets, Adobe Acrobat, Concur, SAP
• Demonstrate ability to prioritize, meet deadlines, make decisions, change course of action quickly, be flexible
• Proactive. Conducts constant follow up and monitoring to make sure all projects moving forward in a timely and positive manner
• Detail oriented with the ability to maintain professionalism under pressure
• Ability to multitask with urgency
• Positive attitude and the ability to be proactive, resourceful, and flexible
• Strong people skills, including the ability to work effectively with other assistants and staff at all levels
• Team player and easy-going manner to handle varied personalities, responsibilities, and assignments
• Maintains standards of strict confidentiality with respect to all matters and documents
• Ability to be flexible with work schedule. Some overtime required
• Bachelors degree required

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.