Administrative Assistant Job at Robert Half in Holyoke

Are you an organized and proactive individual seeking an opportunity to showcase your administrative skills in a dynamic work environment? Our client in Holyoke, Massachusetts is looking for a detail-oriented and dependable Administrative Assistant to join their team. If you enjoy solving problems, supporting a team, and managing day-to-day office functions, this is the role for you!

Responsibilities:

• Manage schedules, appointments, and meetings to ensure efficient time management for the team.
• Prepare and distribute correspondence, presentations, and reports in a timely and professional manner
• Maintain electronic and physical filing systems, ensuring documents are secure and accessible.
• Facilitate communication between departments, clients, and vendors with a high level of professionalism
• Handle incoming calls, emails, and inquiries, providing excellent customer service.
• Track office supply inventory, budget requests, and procurement for the department.
• Assist with coordinating special projects and additional administrative tasks as needed.

Requirements:

• Proven experience as an Administrative Assistant or a similar role.
• Strong organizational and multitasking skills for managing priorities and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate effectively with a team
• High level of discretion and professionalism in handling confidential information.

• Proven experience in administrative assistance or a similar role.
• Strong communication skills, both written and verbal.
• Proficiency in data entry and office software applications.
• Ability to handle inbound calls with professionalism and efficiency.
• Familiarity with receptionist duties and customer service.
• Excellent organizational and time management skills.
• Attention to detail and ability to multitask effectively.
• Commitment to maintaining confidentiality and discretion in all tasks.