Administrative Assistant Job at Robert Half in Miami

We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.

Responsibilities:

• Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies.
• Organize and track invoice submissions to ensure prompt payment processing.
• Operate property management software to facilitate rent collection and monitor daily banking activity.
• Compile and deliver monthly financial reports with precision and clarity.
• Maintain and update contracts, investment files, and tenant documentation.
• Serve as the primary point of contact for vendors, service providers, tenants, and project teams.
• Evaluate prospective tenants and oversee move-in and move-out procedures.

• Proven experience in administrative assistance, including managing office operations.
• Proficiency in property management software and lease administration processes.
• Strong skills in data entry and calendar management.
• Ability to handle receptionist duties and answer inbound calls professionally.
• Fluency in Spanish to communicate effectively in diverse settings.
• Familiarity with financial statement preparation and contract management.
• Excellent organizational and time-management skills.
• Capacity to liaise with multiple stakeholders and maintain professionalism in interactions.