Robert Half is hiring: Administrative Assistant in Indianapolis

We are looking for a dedicated Administrative Assistant to manage and optimize the daily operations of our office in Indianapolis, Indiana. This position requires a highly organized individual with outstanding communication skills and the ability to multitask effectively. The Administrative Assistant will play a key role in supporting office functions and team members while ensuring a smooth workflow.

Responsibilities:

• Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.

• Organize and maintain office supplies, including inventory management and timely reordering.

• Coordinate maintenance and repairs for office equipment to ensure functionality.

• Process purchase orders and manage quotes, acknowledgments, and related records in shared electronic files.

• Verify and match packing lists and shipping documents with purchase orders, forwarding them to Accounting daily.

• Follow up with vendors to obtain required material certifications.

• Collaborate with IT to order new equipment and address technology-related concerns.

• Provide administrative support to staff, including project managers and the management team.

• Perform additional tasks as assigned to support office operations.

Requirements:

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration, construction management, or a related field is preferred.

• Proven ability to manage multiple tasks with strong organizational skills.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

• Exceptional verbal and written communication skills.

• Detail-oriented approach with the ability to interact effectively with colleagues, clients, and vendors.

• Ability to maintain confidentiality and demonstrate attention to detail.

• Strong problem-solving and analytical abilities.

• A proactive approach to responsibilities and a commitment to meeting deadlines.