Administrative Assistant Job at M-BIOLABS, INC in San Antonio

Overview

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We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is crucial in ensuring the smooth day-to-day operations of our office. The ideal candidate will be responsible for a wide variety of administrative and clerical tasks, including data entry, document preparation, invoice processing, and client communication. If you are a self-starter with strong communication skills and a passion for providing excellent administrative support, we would love to hear from you.

Location: San Antonio, TX

Responsibilities

• Administrative Support: Enter and retrieve data in computer systems (BTLIMS, Microsoft Office Suite, QuickBooks).
• Prepare correspondence, reports, invoices, and presentations.
• Maintain organized filing systems (digital and paper-based).
• Order office and client supplies as needed.
• Process incoming and outgoing mail and packages.

• Client & Communication Management: Respond to and take necessary action on client emails, including requests for status updates, report amendments, and sample login changes.
• Answer phones and direct calls using professional etiquette.
• Greet and assist visitors and clients in a courteous and professional manner.
• Communicate clearly and professionally with clients, vendors, and coworkers.

• Data Entry & Recordkeeping: Create and update client jobs and sample login details using BTLIMS.
• Generate and send client invoices and credit memos.
• Track and file records of office and laboratory activities, including business transactions.

• Team Collaboration: Collaborate with colleagues across departments to meet shared goals.
• Maintain confidentiality and handle sensitive information with discretion.
• Support a positive and respectful work environment.

• Other Duties: Perform additional administrative tasks as assigned by supervisors.
• Follow all company policies and procedures, including those related to employee conduct.

Qualifications

• Education & Experience: High school diploma or GED required; 1–2 years of relevant administrative experience preferred.

• Skills: Strong written and verbal communication; excellent attention to detail and time management; proficiency in Microsoft Word, Excel, Outlook, and database software; ability to multitask and prioritize; customer service orientation and teamwork.

• Physical Requirements: Must be able to lift and move objects up to 35 pounds; ability to sit or stand for extended periods while working at a computer.

Company Description

M-BioLabs is a leader in environmental microbiology testing, dedicated to ensuring the highest standards of quality and safety. Our team of experts uses cutting-edge technologies to deliver reliable and impactful solutions to our clients. We are seeking a detail-oriented and skilled Microbiology Laboratory Analyst to join our dynamic team.

M-BioLabs is a leader in environmental microbiology testing, dedicated to ensuring the highest standards of quality and safety. Our team of experts uses cutting-edge technologies to deliver reliable and impactful solutions to our clients. We are seeking a detail-oriented and skilled Microbiology Laboratory Analyst to join our dynamic team.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Pharmaceutical Manufacturing

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