Receptionist Job at International Education in Irvine

Overview

International Education Corporation is a leader in post-secondary career education. Working at our employee-owned company is more than just a great career - it’s an investment in yourself. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.

We are currently seeking a Receptionist to join our team at our Corporate office in Irvine. Reporting to the Director of Executive Services, the Receptionist is responsible for a variety of administrative tasks within the Executive department.

Responsibilities

• Answer and transfer all incoming calls received at corporate office.
• Check and sort mail daily.
• Maintain and order breakroom supplies as needed (i.e. coffee, tea, etc.) and monitor water supply delivery.
• Oversee and maintain conference room calendars and meeting room scheduling.
• Responsible for maintaining all storage areas with supplies and coordinate e-waste disposal.
• Order company business cards.
• Create all new hire cubicle/office nameplates.
• Oversee Company’s security cards.
• General clerical and administrative duties.
• Prepare and mail all US/UPS/Fed Ex packages.
• Coordinate hotel billing arrangements for company travelers.
• Reconcile receipts and credit card charges each month for accounting department to process.
• Other duties assigned.

Qualifications

• High School Diploma or GED required; College Degree preferred
• Minimum one (1) year experience in a general office administration experience

Key Success Factors

• Achieves and completes all tasks on time and with quality.
• Demonstrates organizational skills; including the ability to multi-task and utilize resources to execute tasks within a deadline-oriented environment
• Positive, professional and enthusiastic “can-do” attitude
• Self-motivated, committed, tenacious and goal-oriented
• Excellent written, verbal and interpersonal skills for internal and external communication needs
• Seeks opportunities for improvement and suggest new projects
• Proficient with MS Word, Excel, PowerPoint
• Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness

Direct Reports To This Position

• None

Physical And Mental Demands

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical - standing, walking, sitting, handling papers and folders, ordinary talking, hearing and vision, lifting up to 25 pounds.

Mental - alertness, precision, ingenuity, problem solving, analytical, memory, concentration, judgment, writing ability, reasoning, initiative, patience.