Genesis Technical Staffing, Inc.
Administrative Asst 2 - B'ham
Genesis Technical Staffing, Inc., Birmingham, Alabama, United States, 35275
Administrative Assistant 2
Birmingham, AL
Work Schedule:
Mon- Friday: 8 hours per day (between the hours of 7:30 and 5:00) IN PERSON Duration expectation is currently 6 months Gov't project Pre-test required High-Level Tasks/Job Responsibilities:
Provide administrative support for the director of SCS Environment & Sustainability (E&S) and the E&S department Support Director including calendar management, expense report reconciliation, and travel management - flights, hotel, car service/rental, meals Perform various administrative duties to support the E&S team including departmental calendar and coordinating meetings and events, including catering, room set-up and breakdown Perform various administrative duties including procuring and maintaining office and breakroom supplies, coordinating office maintenance, oversight of PCs, laptops, copiers, printers, and other office equipment Manage purchase requests, process check requests, process and reconcile invoices Serve as department timekeeper using Oracle PaySource Reconcile expense reports using Oracle Expense Maintain department documents and participate in record retention efforts Ensure adherence to Southern Company administrative, accounting and compliance procedures Provide backup assistance to other administrative support personnel Perform ad hoc miscellaneous administrative assignments as directed Experience Needed:
3+ years of related experience Experience in an administrative support role in an office environment (assistance to director and manager level preferred) Demonstrated strong personal computer skills using Microsoft Office Suite
(Outlook, Word, Power Point, Excel, SharePoint and OneNote) , also experience with
accounting software/Oracle and Maximo preferred Proven interpersonal, written and verbal communication skills Excellent planning and organizational skills High School Diploma or Equivalent required. College experience or degree desired Knowledge, Skills & Abilities:
Strong organizational and time management skills including the ability to prioritize, multi-task, perform activities from multiple personnel and meet deadlines required Ability to interact professionally with a variety of position levels and personalities (internal and external clients, management, peer administrative personnel and department employees) Strong listening skills with the ability to concentrate and demonstrate patience Ability to work with minimal direction, make decisions, anticipate next steps and proactively seek solutions Behavioral Attributes:
Exercises independent judgment, confidentiality and discretion and can Delivers assignments with a high degree of accuracy and timeliness Ability to build relationships and work effectively in a team environment Willingness to take instruction Willingness to serve in administrative support role with a positive attitude
Genesis Staffing provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/
#GTS123
Work Schedule:
Mon- Friday: 8 hours per day (between the hours of 7:30 and 5:00) IN PERSON Duration expectation is currently 6 months Gov't project Pre-test required High-Level Tasks/Job Responsibilities:
Provide administrative support for the director of SCS Environment & Sustainability (E&S) and the E&S department Support Director including calendar management, expense report reconciliation, and travel management - flights, hotel, car service/rental, meals Perform various administrative duties to support the E&S team including departmental calendar and coordinating meetings and events, including catering, room set-up and breakdown Perform various administrative duties including procuring and maintaining office and breakroom supplies, coordinating office maintenance, oversight of PCs, laptops, copiers, printers, and other office equipment Manage purchase requests, process check requests, process and reconcile invoices Serve as department timekeeper using Oracle PaySource Reconcile expense reports using Oracle Expense Maintain department documents and participate in record retention efforts Ensure adherence to Southern Company administrative, accounting and compliance procedures Provide backup assistance to other administrative support personnel Perform ad hoc miscellaneous administrative assignments as directed Experience Needed:
3+ years of related experience Experience in an administrative support role in an office environment (assistance to director and manager level preferred) Demonstrated strong personal computer skills using Microsoft Office Suite
(Outlook, Word, Power Point, Excel, SharePoint and OneNote) , also experience with
accounting software/Oracle and Maximo preferred Proven interpersonal, written and verbal communication skills Excellent planning and organizational skills High School Diploma or Equivalent required. College experience or degree desired Knowledge, Skills & Abilities:
Strong organizational and time management skills including the ability to prioritize, multi-task, perform activities from multiple personnel and meet deadlines required Ability to interact professionally with a variety of position levels and personalities (internal and external clients, management, peer administrative personnel and department employees) Strong listening skills with the ability to concentrate and demonstrate patience Ability to work with minimal direction, make decisions, anticipate next steps and proactively seek solutions Behavioral Attributes:
Exercises independent judgment, confidentiality and discretion and can Delivers assignments with a high degree of accuracy and timeliness Ability to build relationships and work effectively in a team environment Willingness to take instruction Willingness to serve in administrative support role with a positive attitude
Genesis Staffing provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/
#GTS123