Pasona NA
Japanese Bilingual Executive Assistant
Pasona NA, Greenville, North Carolina, United States, 27834
Japanese Bilingual Executive Assistant Job Num: 57461
Administrative/Clerical
Job Description
Japanese company in NC seeks Japanese Bilingual Executive Assistant provides high-level administrative support to the CEO and Executive Leadership Team, acting as a trusted partner to streamline operations, manage strategic initiatives, and facilitate executive communications. This role requires a high degree of discretion, organizational agility, and the ability to anticipate the needs of senior executives in a fast-paced environment.
Essential Duties and Responsibilities:
Executive Support & Strategic Coordination • Manage complex and shifting executive calendars, prioritizing time-sensitive engagements and aligning schedules with strategic objectives. • Prepare polished reports, presentations, and communications for internal and external audiences, maintaining a high standard of accuracy and professionalism. • Serve as a liaison between executive leadership and internal/external stakeholders, ensuring alignment and clarity on critical initiatives. • Handle highly confidential information with integrity, ensuring the utmost discretion in all matters.
Meeting & Leadership Coordination • Plan, coordinate, and execute executive meetings, including agenda development, material preparation, detailed note-taking, and post-meeting action item tracking. • Support strategic planning and decision-making processes by gathering relevant data and developing executive-ready summaries and recommendations.
Travel, Event & Logistics Management • Coordinate complex international and domestic travel itineraries, optimizing logistics for efficiency and executive comfort. • Manage executive participation in key conferences, board meetings, and leadership events, ensuring timely preparation and impactful engagement. • Process expense reports and track executive budgets to ensure compliance with company guidelines. • Provide relocation coordination support, including real estate visits, school research, and integration support for relocating executives.
Special Projects & Process Improvement • Lead or support cross-functional initiatives that enhance organizational effectiveness, streamline operations, and elevate the executive office's impact. • Recommend and implement process improvements, tools, and systems that improve administrative workflows and executive productivity. • Partner with HR to support immigration processes by gathering documentation for visa applications, renewals, and compliance.
Office & Stakeholder Engagement • Serve as a primary point of contact for high-level partners and guests, ensuring polished, professional, and strategic representation of the executive office. • Oversee select office operations and manage logistics for executive meetings, visits, and engagements with VIPs.
Education, Certifications and/or Work Experience Requirements: • High school diploma or equivalent; Associate's degree or higher preferred. • 5+ years of experience working with and supporting Executives and Senior management. • Experience managing confidential business matters with professionalism and discretion.
Skills/Knowledge Requirements: • Strong Communication: Fluent in English and Japanese; excellent written, verbal, and interpersonal skills. Japanese is a plus. • Exceptional Organizational Skills: Ability to manage multiple priorities and deadlines seamlessly. • Strategic Thinker: Proactive problem solver who anticipates needs before they arise. • Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management or collaboration tools is a plus. • High-Level Discretion: Demonstrates trustworthiness in handling sensitive business information. • Adaptability & Initiative: Thrives in a fast-paced, evolving environment and takes the initiative in optimizing executive workflows.
Physical Requirements:
Ability to consistently perform the essential job functions safely and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
Back Office: • Mostly sedentary positions that require prolonged sitting, generally in an office environment. • Duties involve attention and concentration to meet deadlines but limited physical effort. • Demands of the position are primarily mental; requires some application of manual skills, mostly reflexive actions. • Must be able to talk, listen and speak clearly on telephone or meetings. • Requires general hand and eye coordination to handle routine administrative and/or productivity tasks.
All Staff: • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.
Work Model:
Full In-office: This role can only be performed at office and are ineligible for remote work . This position is responsible for operational duties and providing critical infrastructure or services that require physical presence at office.
Work Authorization & EEO Statement:
Legal work Authorization requirements and statement on Equal Employee Opportunity:
WORK AUTHORIZATION:
Must be able to provide proof of eligibility to work in the United States at the time of hire and pass a successful background check.
To apply, please email your resume to xjiang@pasona.com
Job Details
City:
Greenville State:
NC Job Type:
Permanent Job Salary High:
90000.00 Salary Low:
70000.00 Languages:
English;Japanese Hours of Operation:
9-5 Benefits:
Health Ins;Dental Ins;Vision Ins;401K;Life Ins;Long-term Disability;Bonus;Paid Time Off;Paid Holidays;Short-term Disability;Sick Leave;Flexible Spending Accounts
Contact Information
Job Owner:
XiaoBei Jiang Job Owner Email :
xjiang@pasona.com
Job Description
Japanese company in NC seeks Japanese Bilingual Executive Assistant provides high-level administrative support to the CEO and Executive Leadership Team, acting as a trusted partner to streamline operations, manage strategic initiatives, and facilitate executive communications. This role requires a high degree of discretion, organizational agility, and the ability to anticipate the needs of senior executives in a fast-paced environment.
Essential Duties and Responsibilities:
Executive Support & Strategic Coordination • Manage complex and shifting executive calendars, prioritizing time-sensitive engagements and aligning schedules with strategic objectives. • Prepare polished reports, presentations, and communications for internal and external audiences, maintaining a high standard of accuracy and professionalism. • Serve as a liaison between executive leadership and internal/external stakeholders, ensuring alignment and clarity on critical initiatives. • Handle highly confidential information with integrity, ensuring the utmost discretion in all matters.
Meeting & Leadership Coordination • Plan, coordinate, and execute executive meetings, including agenda development, material preparation, detailed note-taking, and post-meeting action item tracking. • Support strategic planning and decision-making processes by gathering relevant data and developing executive-ready summaries and recommendations.
Travel, Event & Logistics Management • Coordinate complex international and domestic travel itineraries, optimizing logistics for efficiency and executive comfort. • Manage executive participation in key conferences, board meetings, and leadership events, ensuring timely preparation and impactful engagement. • Process expense reports and track executive budgets to ensure compliance with company guidelines. • Provide relocation coordination support, including real estate visits, school research, and integration support for relocating executives.
Special Projects & Process Improvement • Lead or support cross-functional initiatives that enhance organizational effectiveness, streamline operations, and elevate the executive office's impact. • Recommend and implement process improvements, tools, and systems that improve administrative workflows and executive productivity. • Partner with HR to support immigration processes by gathering documentation for visa applications, renewals, and compliance.
Office & Stakeholder Engagement • Serve as a primary point of contact for high-level partners and guests, ensuring polished, professional, and strategic representation of the executive office. • Oversee select office operations and manage logistics for executive meetings, visits, and engagements with VIPs.
Education, Certifications and/or Work Experience Requirements: • High school diploma or equivalent; Associate's degree or higher preferred. • 5+ years of experience working with and supporting Executives and Senior management. • Experience managing confidential business matters with professionalism and discretion.
Skills/Knowledge Requirements: • Strong Communication: Fluent in English and Japanese; excellent written, verbal, and interpersonal skills. Japanese is a plus. • Exceptional Organizational Skills: Ability to manage multiple priorities and deadlines seamlessly. • Strategic Thinker: Proactive problem solver who anticipates needs before they arise. • Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management or collaboration tools is a plus. • High-Level Discretion: Demonstrates trustworthiness in handling sensitive business information. • Adaptability & Initiative: Thrives in a fast-paced, evolving environment and takes the initiative in optimizing executive workflows.
Physical Requirements:
Ability to consistently perform the essential job functions safely and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
Back Office: • Mostly sedentary positions that require prolonged sitting, generally in an office environment. • Duties involve attention and concentration to meet deadlines but limited physical effort. • Demands of the position are primarily mental; requires some application of manual skills, mostly reflexive actions. • Must be able to talk, listen and speak clearly on telephone or meetings. • Requires general hand and eye coordination to handle routine administrative and/or productivity tasks.
All Staff: • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.
Work Model:
Full In-office: This role can only be performed at office and are ineligible for remote work . This position is responsible for operational duties and providing critical infrastructure or services that require physical presence at office.
Work Authorization & EEO Statement:
Legal work Authorization requirements and statement on Equal Employee Opportunity:
WORK AUTHORIZATION:
Must be able to provide proof of eligibility to work in the United States at the time of hire and pass a successful background check.
To apply, please email your resume to xjiang@pasona.com
Job Details
City:
Greenville State:
NC Job Type:
Permanent Job Salary High:
90000.00 Salary Low:
70000.00 Languages:
English;Japanese Hours of Operation:
9-5 Benefits:
Health Ins;Dental Ins;Vision Ins;401K;Life Ins;Long-term Disability;Bonus;Paid Time Off;Paid Holidays;Short-term Disability;Sick Leave;Flexible Spending Accounts
Contact Information
Job Owner:
XiaoBei Jiang Job Owner Email :
xjiang@pasona.com