Pasona NA
Executive Assistant -Japanese bilingual Job Num: 58283
Administrative/Clerical
Job Description
Summary:
This position is primarily responsible for initiating, coordinating, and executing administrative support to the President.
Essential Duties and Responsibilities:
Maintains communication and order between the President and parent company in Japan. Screen and prioritize emails received and communicate priorities to President (in both Japanese and English) Send appropriate responses to all correspondence on behalf of the President when requested. Document translation, and interpretation when necessary. Draft high-level high-quality presentation materials. Exercises considerable judgement and discretion in handling requests for appointments and telephone calls. Distributes daily internal/external mail and overnight packages, for the President. Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned. Proactively establishes, and maintains highly organized filing system; files correspondence and other records. Coordinates calendars and schedules appointments, ensuring all parties are informed of the details. Meets and greets visitors. Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained. Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving, and preparing facilities, and recording and transcribing meeting minutes. • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Assists with special projects as assigned. Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls. • Follow PCT Credo
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
4-year college degree; or 5 years related administrative experience and/or training.
Skills:
•
Excellent verbal and written communication skills in both Japanese and English. • Commitment to excellence and high standards. • Strong organizational, problem-solving, and analytical skills; able to manage
priorities and workflow. • Ability to understand and follow written and verbal instructions • Ability to deal effectively with a diversity of individuals at all organizational levels. • Good judgement with the ability to make timely and sound decisions • Creative, flexible, and innovative team player • Ability to work independently and as a member of various teams and
committees. • Versatility, flexibility, and a willingness to work within constantly changing
Priorities with enthusiasm. • Demonstrated ability to plan and organize projects. • Self-motivated and able to work unsupervised and on own initiative • Strong written, verbal, and interpersonal communications skills including ability to listen attentively and to communicate information clearly and effectively
Take pride in quality of work and attention to detail. Professional in-person and phone presence and etiquette. Complete tasks and projects within deadlines.
• Ability to handle multiple priorities simultaneously in a fast-paced environment.
Computer Skills:
To perform this job successfully, an individual should have knowledge of all Microsoft Office suite products.
*Essential Duties and Responsibilities are subject to change at any time
To apply please email your resume to
amassholder@pasona.com
Job Details
City:
Burr Ridge State:
IL Job Type:
Permanent Job Salary High:
50000.00 Salary Low:
50000.00 Languages:
English;Japanese Hours of Operation:
Flexible Benefits:
Health Ins;Dental Ins;Vision Ins;401K
Contact Information
Job Owner:
Ayaka Massholder Job Owner Email :
amassholder@pasona.com
Job Description
Summary:
This position is primarily responsible for initiating, coordinating, and executing administrative support to the President.
Essential Duties and Responsibilities:
Maintains communication and order between the President and parent company in Japan. Screen and prioritize emails received and communicate priorities to President (in both Japanese and English) Send appropriate responses to all correspondence on behalf of the President when requested. Document translation, and interpretation when necessary. Draft high-level high-quality presentation materials. Exercises considerable judgement and discretion in handling requests for appointments and telephone calls. Distributes daily internal/external mail and overnight packages, for the President. Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned. Proactively establishes, and maintains highly organized filing system; files correspondence and other records. Coordinates calendars and schedules appointments, ensuring all parties are informed of the details. Meets and greets visitors. Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained. Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving, and preparing facilities, and recording and transcribing meeting minutes. • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Assists with special projects as assigned. Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls. • Follow PCT Credo
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
4-year college degree; or 5 years related administrative experience and/or training.
Skills:
•
Excellent verbal and written communication skills in both Japanese and English. • Commitment to excellence and high standards. • Strong organizational, problem-solving, and analytical skills; able to manage
priorities and workflow. • Ability to understand and follow written and verbal instructions • Ability to deal effectively with a diversity of individuals at all organizational levels. • Good judgement with the ability to make timely and sound decisions • Creative, flexible, and innovative team player • Ability to work independently and as a member of various teams and
committees. • Versatility, flexibility, and a willingness to work within constantly changing
Priorities with enthusiasm. • Demonstrated ability to plan and organize projects. • Self-motivated and able to work unsupervised and on own initiative • Strong written, verbal, and interpersonal communications skills including ability to listen attentively and to communicate information clearly and effectively
Take pride in quality of work and attention to detail. Professional in-person and phone presence and etiquette. Complete tasks and projects within deadlines.
• Ability to handle multiple priorities simultaneously in a fast-paced environment.
Computer Skills:
To perform this job successfully, an individual should have knowledge of all Microsoft Office suite products.
*Essential Duties and Responsibilities are subject to change at any time
To apply please email your resume to
amassholder@pasona.com
Job Details
City:
Burr Ridge State:
IL Job Type:
Permanent Job Salary High:
50000.00 Salary Low:
50000.00 Languages:
English;Japanese Hours of Operation:
Flexible Benefits:
Health Ins;Dental Ins;Vision Ins;401K
Contact Information
Job Owner:
Ayaka Massholder Job Owner Email :
amassholder@pasona.com