Indiana BMV
Administrative Assistant V - Commercial Vehicle Enforcement HQ
Indiana BMV, Indianapolis, Indiana, us, 46262
Salary :
$31,668.00 Annually Location :
Indianapolis, IN Job Type:
Full Time Job Number:
2025047 Division:
Commercial Vehicle Enforcement Opening Date:
09/05/2025 Closing Date:
9/21/2025 11:59 PM Eastern
Job Description To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide secretarial and administrative support to the Commercial Vehicle Enforcement Division Command staff. Job Duties
Receive visitors and schedule appointments for Division Command staff. Answer telephones, take messages and/or direct questions to appropriate personnel. Compose and prepare memorandums, letters, reports and correspondence as requested by Division Command staff. Develop and maintain filing systems. Distribute incoming inter-department and US mail. Prepare outgoing inter-department and US mail Type correspondence, agendas, meeting minutes and required reports. Create any necessary forms. Prepare and distribute various forms, reports and documents. Establish and maintain varied computer files. Perform routine maintenance of office equipment. Compile, record, tabulate and file monthly reports as required. Receive and disseminate information to the general public and news media as directed. Properly handle confidential information, correspondence and other documentation. Make any necessary travel and/or lodging arrangements for Command staff as directed. Perform other duties as required. Job Qualifications
Must be a high school graduate or equivalent G.E.D. Ability to acquire knowledge of Department functions and procedures. Ability to deal with and solve problems. Ability to calculate and accurately compile data. Ability to work with computerized word processing, spreadsheets, databases and software. Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers. Ability to maintain confidentiality. Ability to work under pressure and successfully function in a stressful environment. Must be able to access, input and retrieve information using a calculator and computer. Ability to communicate effectively, both verbally and in writing. Must be able to organize, file and retrieve information. Must be able to proofread documents with accuracy. Must be able to work with minimal supervision, prioritize work and meet deadlines. Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to isprecruiting@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.
A retirement program is available through Indiana Public Retirement System (INPRS) Life Insurance coverage is available through American United Life at nominal rates. Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana. Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.
01
Have you used an illegal drug (other than marijuana), or abused an illegal drug within 5 years of this job vacancy announcement?
Yes No
02
Have you used Adderall without a prescription within 1 year of this job vacancy announcement?
Yes No
03
Have you used marijuana within 1 year of this job vacancy announcement?
Yes No
04
Are you currently certified, registered, or licensed in any profession in Indiana? If yes, please attach a copy of your certification to the application.
Yes No
05
Have you been discharged by any employer for reasons other than downsizing or layoff?
Yes No
06
Do you have work experience using Microsoft Excel?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
07
Do you have work experience using Microsoft Outlook?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
08
Do you have work experience using Microsoft Word?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
09
Using the space provided, please explain how your experience, education, knowledge, skills and/or abilities have prepared you for this position. (Do not state: "See Resume")*If applying for a Forensic Scientist position, please state relevant coursework and/or any previous laboratory experience.*If applying for a Maintenance or Automotive Mechanic position, please state all relevant experience(i.e. cabinetry, masonry, plumbing, oil changes, transmissions, etc.) Required Question
$31,668.00 Annually Location :
Indianapolis, IN Job Type:
Full Time Job Number:
2025047 Division:
Commercial Vehicle Enforcement Opening Date:
09/05/2025 Closing Date:
9/21/2025 11:59 PM Eastern
Job Description To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide secretarial and administrative support to the Commercial Vehicle Enforcement Division Command staff. Job Duties
Receive visitors and schedule appointments for Division Command staff. Answer telephones, take messages and/or direct questions to appropriate personnel. Compose and prepare memorandums, letters, reports and correspondence as requested by Division Command staff. Develop and maintain filing systems. Distribute incoming inter-department and US mail. Prepare outgoing inter-department and US mail Type correspondence, agendas, meeting minutes and required reports. Create any necessary forms. Prepare and distribute various forms, reports and documents. Establish and maintain varied computer files. Perform routine maintenance of office equipment. Compile, record, tabulate and file monthly reports as required. Receive and disseminate information to the general public and news media as directed. Properly handle confidential information, correspondence and other documentation. Make any necessary travel and/or lodging arrangements for Command staff as directed. Perform other duties as required. Job Qualifications
Must be a high school graduate or equivalent G.E.D. Ability to acquire knowledge of Department functions and procedures. Ability to deal with and solve problems. Ability to calculate and accurately compile data. Ability to work with computerized word processing, spreadsheets, databases and software. Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers. Ability to maintain confidentiality. Ability to work under pressure and successfully function in a stressful environment. Must be able to access, input and retrieve information using a calculator and computer. Ability to communicate effectively, both verbally and in writing. Must be able to organize, file and retrieve information. Must be able to proofread documents with accuracy. Must be able to work with minimal supervision, prioritize work and meet deadlines. Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to isprecruiting@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.
A retirement program is available through Indiana Public Retirement System (INPRS) Life Insurance coverage is available through American United Life at nominal rates. Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana. Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.
01
Have you used an illegal drug (other than marijuana), or abused an illegal drug within 5 years of this job vacancy announcement?
Yes No
02
Have you used Adderall without a prescription within 1 year of this job vacancy announcement?
Yes No
03
Have you used marijuana within 1 year of this job vacancy announcement?
Yes No
04
Are you currently certified, registered, or licensed in any profession in Indiana? If yes, please attach a copy of your certification to the application.
Yes No
05
Have you been discharged by any employer for reasons other than downsizing or layoff?
Yes No
06
Do you have work experience using Microsoft Excel?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
07
Do you have work experience using Microsoft Outlook?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
08
Do you have work experience using Microsoft Word?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
09
Using the space provided, please explain how your experience, education, knowledge, skills and/or abilities have prepared you for this position. (Do not state: "See Resume")*If applying for a Forensic Scientist position, please state relevant coursework and/or any previous laboratory experience.*If applying for a Maintenance or Automotive Mechanic position, please state all relevant experience(i.e. cabinetry, masonry, plumbing, oil changes, transmissions, etc.) Required Question