Indiana BMV
Administrative Assistant V - Lowell District 13
Indiana BMV, Lowell, Indiana, United States, 46399
Salary :
$31,668.00 Annually Location :
Lowell, IN Job Type:
Full Time Job Number:
2025048 Division:
District 13 Lowell Opening Date:
09/05/2025 Closing Date:
9/21/2025 11:59 PM Eastern
Job Description To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative and clerical support to the District Command staff, to include Field Investigations Command staff. Job Duties
Receive visitors and schedule appointments for the Division/District Commander and Assistant Commander. Answer telephones, take messages and/or direct questions to appropriate personnel. Compose and prepare memorandums, letters, reports and correspondence as requested by the Division/District Commander, Assistant Commander and other designated personnel. Develop and maintain filing systems. Perform other clerical and administrative tasks as required Distribute incoming inter-department and US mail. Type correspondence, agendas, meeting minutes and required reports. Process attendance and overtime reports as required. Assure proper disbursement of any funds as designated by the Commander, maintain accurate records and submit necessary paperwork. Prepare daily outgoing mail. Create necessary forms utilizing the computer. Prepare and distribute various reports, forms and documents. Establish and maintain various computer files. Prepare, review for accuracy and forward billings. Perform routine maintenance of office equipment including backing up and purging computer files. Compile, record, tabulate and file monthly reports as required. Receive and disseminate information to the general public and news media as directed. Properly handle confidential information, correspondence and other documents. Make travel and lodging arrangements as required. Perform other duties as required. Job Qualifications
Must be a high school graduate or possess an equivalent GED. Must successfully complete Department typing test. Must be able to proofread documents with accuracy as demonstrated by Department testing. Must be able to access, input, organize, file and retrieve information using a computer. Must be able to access and retrieve information utilizing a computer. Ability to communicate effectively, both verbally and in writing. Must be able to work with minimal supervision, prioritize work and meet deadlines. Ability to work with spreadsheets, databases and specialized software. Knowledge of general office procedures and clerical skills. Ability to operate and maintain office equipment to include calculators and computer. Ability to function independently. Ability to maintain confidentiality. Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to isprecruiting@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.
A retirement program is available through Indiana Public Retirement System (INPRS) Life Insurance coverage is available through American United Life at nominal rates. Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana. Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.
01
Have you used an illegal drug (other than marijuana), or abused an illegal drug within 5 years of this job vacancy announcement?
Yes No
02
Have you used Adderall without a prescription within 1 year of this job vacancy announcement?
Yes No
03
Have you used marijuana within 1 year of this job vacancy announcement?
Yes No
04
Are you currently certified, registered, or licensed in any profession in Indiana? If yes, please attach a copy of your certification to the application.
Yes No
05
Have you been discharged by any employer for reasons other than downsizing or layoff?
Yes No
06
Do you have work experience using Microsoft Excel?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
07
Do you have work experience using Microsoft Outlook?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
08
Do you have work experience using Microsoft Word?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
09
Using the space provided, please explain how your experience, education, knowledge, skills and/or abilities have prepared you for this position. (Do not state: "See Resume")*If applying for a Forensic Scientist position, please state relevant coursework and/or any previous laboratory experience.*If applying for a Maintenance or Automotive Mechanic position, please state all relevant experience(i.e. cabinetry, masonry, plumbing, oil changes, transmissions, etc.) Required Question
$31,668.00 Annually Location :
Lowell, IN Job Type:
Full Time Job Number:
2025048 Division:
District 13 Lowell Opening Date:
09/05/2025 Closing Date:
9/21/2025 11:59 PM Eastern
Job Description To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative and clerical support to the District Command staff, to include Field Investigations Command staff. Job Duties
Receive visitors and schedule appointments for the Division/District Commander and Assistant Commander. Answer telephones, take messages and/or direct questions to appropriate personnel. Compose and prepare memorandums, letters, reports and correspondence as requested by the Division/District Commander, Assistant Commander and other designated personnel. Develop and maintain filing systems. Perform other clerical and administrative tasks as required Distribute incoming inter-department and US mail. Type correspondence, agendas, meeting minutes and required reports. Process attendance and overtime reports as required. Assure proper disbursement of any funds as designated by the Commander, maintain accurate records and submit necessary paperwork. Prepare daily outgoing mail. Create necessary forms utilizing the computer. Prepare and distribute various reports, forms and documents. Establish and maintain various computer files. Prepare, review for accuracy and forward billings. Perform routine maintenance of office equipment including backing up and purging computer files. Compile, record, tabulate and file monthly reports as required. Receive and disseminate information to the general public and news media as directed. Properly handle confidential information, correspondence and other documents. Make travel and lodging arrangements as required. Perform other duties as required. Job Qualifications
Must be a high school graduate or possess an equivalent GED. Must successfully complete Department typing test. Must be able to proofread documents with accuracy as demonstrated by Department testing. Must be able to access, input, organize, file and retrieve information using a computer. Must be able to access and retrieve information utilizing a computer. Ability to communicate effectively, both verbally and in writing. Must be able to work with minimal supervision, prioritize work and meet deadlines. Ability to work with spreadsheets, databases and specialized software. Knowledge of general office procedures and clerical skills. Ability to operate and maintain office equipment to include calculators and computer. Ability to function independently. Ability to maintain confidentiality. Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to isprecruiting@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.
A retirement program is available through Indiana Public Retirement System (INPRS) Life Insurance coverage is available through American United Life at nominal rates. Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana. Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.
01
Have you used an illegal drug (other than marijuana), or abused an illegal drug within 5 years of this job vacancy announcement?
Yes No
02
Have you used Adderall without a prescription within 1 year of this job vacancy announcement?
Yes No
03
Have you used marijuana within 1 year of this job vacancy announcement?
Yes No
04
Are you currently certified, registered, or licensed in any profession in Indiana? If yes, please attach a copy of your certification to the application.
Yes No
05
Have you been discharged by any employer for reasons other than downsizing or layoff?
Yes No
06
Do you have work experience using Microsoft Excel?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
07
Do you have work experience using Microsoft Outlook?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
08
Do you have work experience using Microsoft Word?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
09
Using the space provided, please explain how your experience, education, knowledge, skills and/or abilities have prepared you for this position. (Do not state: "See Resume")*If applying for a Forensic Scientist position, please state relevant coursework and/or any previous laboratory experience.*If applying for a Maintenance or Automotive Mechanic position, please state all relevant experience(i.e. cabinetry, masonry, plumbing, oil changes, transmissions, etc.) Required Question