R. L. Barclay & Associates, LLC
Our client, a growing Austin area law firm, is seeking an experienced Litigation Legal Secretary/Legal Assistant to join their team.
Job Summary:
The Legal Secretary currently provides administrative support services for a group of four Litigation attorneys (environmental, oil & gas, and personal injury). This position may also be asked to handle additional office administration duties.
Key Responsibilities:
Schedule and coordinate depositions, court reporters, and videographers. Input information into time and billing, customer relationship management, and document management systems Draft, type, format, and revise many different types of legal, agency, and business documents. Calendar deadlines from incoming mail, pleadings, and hearings. E-file in state and federal courts and make service on opposing parties. Maintain files and indexes. Schedule appointments, receive and make telephone calls, open and sort mail, make travel arrangements, and perform other administrative duties. Maintain privacy rules by not revealing information other than to the appropriate parties involved in a legal action. Other duties as assigned. Requirements:
3+ years litigation experience in a law firm setting, supporting multiple attorneys. Proficient with local, state, and federal filing rules, legal procedures, and legal and business terminology. Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; advanced MS Word skills should include experience working with briefs, TOC/TOA and styles Excellent written and verbal communication skills. Familiar with any enterprise time and billing system, preferably Emburse and iTimeKeep. Familiar with any customer relationship management system. Familiar with any document management system, preferably iManage. Proficient with transcription equipment and able to transcribe. Detail oriented and able to prioritize, multi-task, and work well under pressure.
Job Summary:
The Legal Secretary currently provides administrative support services for a group of four Litigation attorneys (environmental, oil & gas, and personal injury). This position may also be asked to handle additional office administration duties.
Key Responsibilities:
Schedule and coordinate depositions, court reporters, and videographers. Input information into time and billing, customer relationship management, and document management systems Draft, type, format, and revise many different types of legal, agency, and business documents. Calendar deadlines from incoming mail, pleadings, and hearings. E-file in state and federal courts and make service on opposing parties. Maintain files and indexes. Schedule appointments, receive and make telephone calls, open and sort mail, make travel arrangements, and perform other administrative duties. Maintain privacy rules by not revealing information other than to the appropriate parties involved in a legal action. Other duties as assigned. Requirements:
3+ years litigation experience in a law firm setting, supporting multiple attorneys. Proficient with local, state, and federal filing rules, legal procedures, and legal and business terminology. Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; advanced MS Word skills should include experience working with briefs, TOC/TOA and styles Excellent written and verbal communication skills. Familiar with any enterprise time and billing system, preferably Emburse and iTimeKeep. Familiar with any customer relationship management system. Familiar with any document management system, preferably iManage. Proficient with transcription equipment and able to transcribe. Detail oriented and able to prioritize, multi-task, and work well under pressure.