Administrative Assistant Job at Texas Children's Hospital in Houston

We’re looking for an Administrative Assistant, someone who’s ready to grow with our company. In this position, you will provide direct administrative support for multiple leaders, including primary support to a Director or a Physician at a Leadership level as approved by the Physician Compensation Executive Committee (PCEG).

Job Duties & Responsibilities:

• Conduct yourself in a professional, courteous manner daily.
• Schedule and maintain calendars, ensuring they are current and accurate as directed by the supervisor.
• Coordinate and schedule surgeries as needed.
• Coordinate events and conferences, including preparation of itineraries and travel accommodations as directed by the supervisor.
• Format all correspondence in accordance with current graphics standards set by the Hospital and current grammar and secretarial practices.
• Type and proofread letters, memos, reports, meeting notices, meeting agendas, and meeting minutes for review by the Director and Managers, ensuring accuracy and completeness, then finalize documents for copying, distribution, and filing.
• Ensure inventories of major supplies are never depleted in the area.
• Prepare and submit vendor contract renewals or new contract initiations for the department.
• Open and review leader's incoming mail daily.
• Create and maintain department organizational charts.
• Maintain and edit Managers and Assistant Director timekeeping in the timekeeping system for Director approval.
• Maintain in-depth knowledge of office techniques, principles and applications and assist others with procedural and application questions.
• Maintain in-depth knowledge of computer applications and detailed databases and the ability to produce presentations, brochures, reports, etc., using Word, Excel, PowerPoint, Access, Publisher, etc.

Skills & Requirements

• Required H.S. diploma or equivalent; bachelor’s degree preferred
• Required at least 3 years of administrative support experience
• Managing travel
• Managing expenses
• Managing complex calendars
• Knowledge of general administrative functions and department operations
• Knowledge of utilizing a personal computer using word processing and spreadsheet applications
• Ability to coordinate multiple projects simultaneously, communicate effectively both in writing and verbally, work independently, adapt to changing situations, and maintain close attention to detail
• Experience managing visas (International Surgeons) preferred

About Texas Children’s

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S. News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.

Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Tower for pediatric research; Texas Children ’ s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children ’ s Hospital West Campus, a community hospital in suburban West Houston; Texas Children ’ s Hospital The Woodlands, the first hospital devoted to children ’ s care for communities north of Houston; Texas Children’s Hospital North Austin, the new state-of-the-art facility providing world-class pediatric and maternal care to Austin and Central Texas families. We have also created Texas Children ’ s Health Plan, the nation ’ s first HMO focused on children; Texas Children ’ s Pediatrics, the largest pediatric primary care network in the country; Texas Children ’ s Urgent Care clinics that specialize in after-hours care tailored specifically for children; and a global health program that is channeling care to children and women all over the world. Texas Children ’ s Hospital is affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children’s without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.