New Visions for Public Schools is hiring: Administrative Assistant in New York

Overview

Join to apply for the Program Assistant role at New Visions for Public Schools.

The Curriculum & Instruction (C&I) Department works to ensure outstanding instruction in every classroom. Sustainable implementation of high-quality curriculum is the most important driver of that aim and supports the growth of teachers, administrators, counselors, and librarians at various stages throughout their careers. We aspire to ground our C&I work in a set of shared elements. We start with an understanding of how students learn; we organize around adult learning principles to support teachers and school leaders; we embed opportunities to modify curriculum materials for specific classroom contexts or student needs; and we organize everything around continuous improvement, to get better over time.

Core responsibilities

• Provide general administrative and clerical support, including planning and managing logistics associated with trainings, workshops and events.
• Order and maintain inventory of program supplies and materials related to departmental needs.
• Support maintenance of the department calendar of meetings, events and school based work.
• Support communication, coordination, and coherence with other units and/or departments at New Visions to support operational efficiency; problem-solve challenges or issues as needed.
• Support communication and contracting with school and district partners, including drafting scopes of work and contracts using templates, managing collection of e-signatures, and tracking workflows in designated processes; maintain partner and event databases.
• Undertake special projects as assigned.

Event logistics and support

• Provide logistical, planning and documentation support for unit meetings, training workshops and events including professional learning workshops, meetings, and webinars for funded programs and curriculum and instruction teams.
• Manage all event logistics including catering, materials preparation, and guest and facilities management.
• Maintain documentation of all workshops and events including registration, attendance, and CTLE recordkeeping through workshops.newvisions.org.
• Serve as liaison with the New Visions Tech Team and Facilities Team for event management and support.
• Serve as liaison for meeting participants, school partners and New Visions staff.

Operations system development

• Develop and implement systems to effectively manage and track the workflow of C&I department goals and projects.
• Prepare and maintain timelines and action items to support the implementation of major events and initiatives.
• Manage workshop attendance database and provide reporting as necessary.

Education and Experience

• 2 years of college or 2 years of administrative experience, or an equivalent combination of education and experience.
• 1+ years of experience providing administrative and program support within a comparable setting.
• Knowledge of youth development, schools, and school district systems, and adult learning management preferred.

Required Skill Sets and Knowledge Base

• Strong project coordination skills, with an ability to manage timelines and action items for events and initiatives.
• Proven attention to detail, with a knack for identifying and solving logistical challenges.
• Excellent teaming skills and ability to work well with people at all levels within the organization, schools, and the community.
• Strong written and spoken communication skills.
• Interest in public education and commitment to the organizational mission.
• Flexibility and initiative, as well as the ability to work independently with minimum supervision.
• Ability to handle sensitive information; must be able to maintain discretion and confidentiality.
• Advanced computer skills (including Google Workspace, Excel, PowerPoint, and internet research skills).
• Comprehensive knowledge of database management.
• Ability to travel and work evenings and weekends, as needed.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

New Visions operates in a hybrid environment. This role will be required to report for in-person work four (4) or five (5) days per week. The schedule may vary based on departmental events. Additional details will be shared if selected for an interview.

Salary and employment details

Salary Information: Pay Range $44,359—$62,103 USD.

Employment type: Full-time.

About New Visions

New Visions for Public Schools focuses on providing educators with the tools, resources, and support to build and continuously improve strong and responsive systems. These include major investments in student planning tools, free and high-quality curriculum, and innovative career & college preparatory programs.

Equal Employment Opportunity

New Visions believes that our teams are most effective when they include representation from the diverse communities we serve. Our culture and internal structures should be inclusive and equitable for all employees. Diversity, equity and inclusion inform our hiring decisions to ensure opportunities are accessible to all candidates based on qualifications.