Move Your Biz
About the job Office Manager
MOVE Your Business is proud to represent Geraci LLP, a nationally recognized law firm dedicated to serving private lenders across the United States. Geraci LLP provides legal services at every stage of the lending processfrom drafting customized loan documentation to ensuring compliance with complex regulatory requirements and mitigating risk. With deep industry expertise, the firm advises clients on entity formation, licensing, litigation, documentation, and evolving regulatory challenges. Geraci LLPs client-first approach is strategic, consistent, and tailored to meet the unique needs of every private lender.
On behalf of Geraci LLP, we are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our office at 90 Discovery in Irvine, California. The Office Manager will ensure smooth business operations, coordinate with vendors and building management, and create a professional, efficient, and welcoming workplace environment.
Key Responsibilities Office Operations & Facilities Management
Manage daily office operations, ensuring the workspace is clean, organized, and fully functional. Oversee office supplies, inventory, and vendor relationships, ensuring cost-effective procurement and timely replenishment. Serve as the primary liaison with building management regarding facilities, maintenance, security, and compliance. Handle incoming and outgoing mail, shipments, and deliveries. Ensure compliance with health, safety, and workplace regulations. Workplace Experience
Act as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming environment. Support staff with office-related needs, including space setup, equipment coordination, and general inquiries. Organize and coordinate office-related activities, events, or meetings as needed. Finance & Recordkeeping
Track and reconcile office budgets to ensure efficient cost management. Manage office-related expenses, vendor invoices, and contracts. Ad Hoc & Special Projects
Handle miscellaneous office-related tasks and projects as needed. Respond to urgent or unplanned operational needs to maintain smooth business continuity Qualifications:
Proven experience as an Office Manager, Facilities Coordinator, or similar role. Strong organizational, problem-solving, and multitasking abilities. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite and office management systems/tools. Ability to work independently, exercise sound judgment, and maintain professionalism. Bachelors degree in Business Administration, Management, or related field preferred.
Working Hours: Full Time (40 hours per week) Monday through Friday 8 AM - 5 PM Pacific Time Work Type: Onsite in Irvine, California
Pay Range: $65,000 - $70,000 annually
About Us: MOVE Your Business
is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we're committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.
MOVE Your Business is proud to represent Geraci LLP, a nationally recognized law firm dedicated to serving private lenders across the United States. Geraci LLP provides legal services at every stage of the lending processfrom drafting customized loan documentation to ensuring compliance with complex regulatory requirements and mitigating risk. With deep industry expertise, the firm advises clients on entity formation, licensing, litigation, documentation, and evolving regulatory challenges. Geraci LLPs client-first approach is strategic, consistent, and tailored to meet the unique needs of every private lender.
On behalf of Geraci LLP, we are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our office at 90 Discovery in Irvine, California. The Office Manager will ensure smooth business operations, coordinate with vendors and building management, and create a professional, efficient, and welcoming workplace environment.
Key Responsibilities Office Operations & Facilities Management
Manage daily office operations, ensuring the workspace is clean, organized, and fully functional. Oversee office supplies, inventory, and vendor relationships, ensuring cost-effective procurement and timely replenishment. Serve as the primary liaison with building management regarding facilities, maintenance, security, and compliance. Handle incoming and outgoing mail, shipments, and deliveries. Ensure compliance with health, safety, and workplace regulations. Workplace Experience
Act as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming environment. Support staff with office-related needs, including space setup, equipment coordination, and general inquiries. Organize and coordinate office-related activities, events, or meetings as needed. Finance & Recordkeeping
Track and reconcile office budgets to ensure efficient cost management. Manage office-related expenses, vendor invoices, and contracts. Ad Hoc & Special Projects
Handle miscellaneous office-related tasks and projects as needed. Respond to urgent or unplanned operational needs to maintain smooth business continuity Qualifications:
Proven experience as an Office Manager, Facilities Coordinator, or similar role. Strong organizational, problem-solving, and multitasking abilities. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite and office management systems/tools. Ability to work independently, exercise sound judgment, and maintain professionalism. Bachelors degree in Business Administration, Management, or related field preferred.
Working Hours: Full Time (40 hours per week) Monday through Friday 8 AM - 5 PM Pacific Time Work Type: Onsite in Irvine, California
Pay Range: $65,000 - $70,000 annually
About Us: MOVE Your Business
is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we're committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.