Move Your Biz
About the job Admin Assistant
MOVE Your Business is proud to represent Geraci LLP, a nationally recognized law firm dedicated to serving private lenders across the United States. Geraci LLP provides legal services at every stage of the lending process from drafting customized loan documentation to ensuring compliance with complex regulatory requirements and mitigating risk. With deep industry expertise, the firm advises clients on entity formation, licensing, litigation, documentation, and evolving regulatory challenges. Geraci LLPs client-first approach is strategic, consistent, and tailored to meet the unique needs of every private lender.
On behalf of Geraci LLP, we are looking for a detail-oriented and reliable Administrative Assistant to provide clerical and organizational support to our team at 90 Discovery in Irvine, California. The Administrative Assistant will help ensure the smooth operation of daily business activities by handling administrative tasks, maintaining accurate records, and assisting staff with general office needs.
Key Responsibilities Administrative Support
Manage and organize documents, files, and records (both physical and digital). Draft, edit, and proofread correspondence, reports, and presentations. Assist with data entry, filing, and maintaining accurate databases. Handle incoming calls, emails, and inquiries, directing them appropriately. Scheduling & Coordination
Coordinate and schedule meetings, appointments, and conference room bookings. Support staff with calendar management and meeting reminders. Assist in preparing agendas, materials, and meeting notes. Office Assistance
Greet and assist visitors, ensuring a professional and welcoming environment. Support office supply management and assist with small purchases as needed. Coordinate mail, deliveries, and shipping requests. Ad Hoc & Special Tasks
Provide general support to staff and leadership as requested. Assist with office events, workshops, and internal communications. Take ownership of miscellaneous tasks to support smooth business operations. Qualifications:
Proven experience as an Administrative Assistant, Secretary, or similar role. Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to manage competing priorities and meet deadlines. High level of professionalism, discretion, and reliability. Associate or Bachelor's degree preferred, but not required.
Working Hours: Full Time (40 hours per week) Monday through Friday 8 AM - 5 PM Pacific Time Work Type: Onsite in Irvine, California
Pay Range: $50,000 annually
About Us: MOVE Your Business
is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, were committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.
MOVE Your Business is proud to represent Geraci LLP, a nationally recognized law firm dedicated to serving private lenders across the United States. Geraci LLP provides legal services at every stage of the lending process from drafting customized loan documentation to ensuring compliance with complex regulatory requirements and mitigating risk. With deep industry expertise, the firm advises clients on entity formation, licensing, litigation, documentation, and evolving regulatory challenges. Geraci LLPs client-first approach is strategic, consistent, and tailored to meet the unique needs of every private lender.
On behalf of Geraci LLP, we are looking for a detail-oriented and reliable Administrative Assistant to provide clerical and organizational support to our team at 90 Discovery in Irvine, California. The Administrative Assistant will help ensure the smooth operation of daily business activities by handling administrative tasks, maintaining accurate records, and assisting staff with general office needs.
Key Responsibilities Administrative Support
Manage and organize documents, files, and records (both physical and digital). Draft, edit, and proofread correspondence, reports, and presentations. Assist with data entry, filing, and maintaining accurate databases. Handle incoming calls, emails, and inquiries, directing them appropriately. Scheduling & Coordination
Coordinate and schedule meetings, appointments, and conference room bookings. Support staff with calendar management and meeting reminders. Assist in preparing agendas, materials, and meeting notes. Office Assistance
Greet and assist visitors, ensuring a professional and welcoming environment. Support office supply management and assist with small purchases as needed. Coordinate mail, deliveries, and shipping requests. Ad Hoc & Special Tasks
Provide general support to staff and leadership as requested. Assist with office events, workshops, and internal communications. Take ownership of miscellaneous tasks to support smooth business operations. Qualifications:
Proven experience as an Administrative Assistant, Secretary, or similar role. Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to manage competing priorities and meet deadlines. High level of professionalism, discretion, and reliability. Associate or Bachelor's degree preferred, but not required.
Working Hours: Full Time (40 hours per week) Monday through Friday 8 AM - 5 PM Pacific Time Work Type: Onsite in Irvine, California
Pay Range: $50,000 annually
About Us: MOVE Your Business
is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, were committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.