Synergia Staffing Solutions
Construction Administrative Assistant
Synergia Staffing Solutions, Englewood Cliffs, New Jersey, United States, 07632
Englewood Cliffs, NJ Full-Time In-Office $60,000 - $80,000
About the Role
Were looking for a detail-oriented Construction Administrative Assistant to join our team and support projects that shape schools, transit hubs, and community spaces across New York and New Jersey. This is a great opportunity for someone who thrives in a fast-paced environment and wants to be part of a certified Women Business Enterprise (WBE) General Contractor with a growing portfolio of public sector projects.
As an Administrative Assistant, youll be the backbone of our operations helping keep projects organized, documentation accurate, and communication flowing between the office, field teams, and clients.
About the Company
Founded in 2000, we are a certified Women-Owned Business Enterprise (WBE) who have grown into a trusted General Contractor serving New York and New Jersey. Specializing in interior renovations, exterior faade projects, and large-scale construction in the public sector, the firm has successfully delivered more than fifty projects for schools, transportation hubs, and community facilities.
Since 2000, the mission has been to provide exceptional general contracting services with a hands-on approach that ensures projects are completed on time, within budget, and to the highest standards of quality. From estimating and planning to cost control and execution, the companys goal is to consistently deliver excellence across every project.
Built on a foundation of strong leadership, industry knowledge, and a commitment to quality, the company continues to expand its presence in the public sector while delivering lasting value to clients.
What Youll Do
Provide day-to-day administrative support for project managers and senior staff Manage project documentation contracts, RFIs, submittals, and change orders Assist with compliance paperwork Track schedules, budgets, and deliverables to ensure projects stay on target Coordinate with vendors, subcontractors, and city/state agencies as needed Maintain organized filing systems (digital & hard copy)
Handle general office tasks including phones, scheduling, and correspondence What Were Looking For
5+ years of construction administrative support experience 3+ years of experience working with New York / New Jersey public projects, particularly with the NYC School Construction Authority (SCA). Proficiency with QuickBooks Proficiency with Microsoft Office Suite (Word, Excel, Outlook); knowledge of Procore or similar construction software a plus Strong organizational and time-management skills Excellent written and verbal communication skills Ability to juggle multiple tasks and meet deadlines in a fast-paced environment A proactive, problem-solving mindset and a team-player attitude
Why Join Us
Be part of a mission-driven contractor that builds schools, transit hubs, and community facilities across NY and NJ Work with a tight-knit, supportive team that values collaboration and growth Gain hands-on exposure to public sector construction projects with room to grow into project coordination or management roles Competitive compensation, benefits, and long-term career potential How to Apply
If youre ready to take the next step in your career and play a key role in building New York and New Jerseys future, apply today.
Job Type: Full-time
Benefits:
Health insurance Paid time off Application Question(s):
Do you have experience with QuickBooks? Do you have experience with Microsoft Office? Experience:
Construction administrative: 3 years (Required) NY/NJ public works: 1 year (Required) Ability to Commute:
Englewood Cliffs, NJ 07632 (Required) Work Location: In person
About the Role
Were looking for a detail-oriented Construction Administrative Assistant to join our team and support projects that shape schools, transit hubs, and community spaces across New York and New Jersey. This is a great opportunity for someone who thrives in a fast-paced environment and wants to be part of a certified Women Business Enterprise (WBE) General Contractor with a growing portfolio of public sector projects.
As an Administrative Assistant, youll be the backbone of our operations helping keep projects organized, documentation accurate, and communication flowing between the office, field teams, and clients.
About the Company
Founded in 2000, we are a certified Women-Owned Business Enterprise (WBE) who have grown into a trusted General Contractor serving New York and New Jersey. Specializing in interior renovations, exterior faade projects, and large-scale construction in the public sector, the firm has successfully delivered more than fifty projects for schools, transportation hubs, and community facilities.
Since 2000, the mission has been to provide exceptional general contracting services with a hands-on approach that ensures projects are completed on time, within budget, and to the highest standards of quality. From estimating and planning to cost control and execution, the companys goal is to consistently deliver excellence across every project.
Built on a foundation of strong leadership, industry knowledge, and a commitment to quality, the company continues to expand its presence in the public sector while delivering lasting value to clients.
What Youll Do
Provide day-to-day administrative support for project managers and senior staff Manage project documentation contracts, RFIs, submittals, and change orders Assist with compliance paperwork Track schedules, budgets, and deliverables to ensure projects stay on target Coordinate with vendors, subcontractors, and city/state agencies as needed Maintain organized filing systems (digital & hard copy)
Handle general office tasks including phones, scheduling, and correspondence What Were Looking For
5+ years of construction administrative support experience 3+ years of experience working with New York / New Jersey public projects, particularly with the NYC School Construction Authority (SCA). Proficiency with QuickBooks Proficiency with Microsoft Office Suite (Word, Excel, Outlook); knowledge of Procore or similar construction software a plus Strong organizational and time-management skills Excellent written and verbal communication skills Ability to juggle multiple tasks and meet deadlines in a fast-paced environment A proactive, problem-solving mindset and a team-player attitude
Why Join Us
Be part of a mission-driven contractor that builds schools, transit hubs, and community facilities across NY and NJ Work with a tight-knit, supportive team that values collaboration and growth Gain hands-on exposure to public sector construction projects with room to grow into project coordination or management roles Competitive compensation, benefits, and long-term career potential How to Apply
If youre ready to take the next step in your career and play a key role in building New York and New Jerseys future, apply today.
Job Type: Full-time
Benefits:
Health insurance Paid time off Application Question(s):
Do you have experience with QuickBooks? Do you have experience with Microsoft Office? Experience:
Construction administrative: 3 years (Required) NY/NJ public works: 1 year (Required) Ability to Commute:
Englewood Cliffs, NJ 07632 (Required) Work Location: In person