BCforward is hiring: Administrative Assistant in East Peoria

About BCforward

BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers’ needs into a full service personnel solutions organization. Our headquarters are in Indianapolis, Indiana, with delivery centers in 17 locations across North America, Hyderabad, India, and Puerto Rico. We are the largest consulting firm and the largest MBE certified firm headquartered in Indiana. With over 14 years of continuous growth, we have added two brands (Stafforward and PMforward) and have a team of more than 1400 resources. Our teams deliver services across multiple industries in both public and private sectors. BCforward’s dedicated staffing professionals have placed thousands of talented individuals over the past decade, maintaining retention rates higher than the industry average.

Job Description

Responsibilities

• Provide full-time support to the Product Manager and a team of five. Manage the Product Manager’s calendar—creating, canceling, accepting, and declining meetings.
• Coordinate meeting logistics and resolve scheduling conflicts.
• Order office supplies and manage arrangements for personnel entering/exiting the product group, including seating, equipment, supplies, and badge access.
• Manage lease car reservations and related services for Peoria cars.
• Book domestic and international travel, including visas, passports, rental cars, and hotels.
• Manage conference room bookings.
• Serve as the primary communicator for the LTTT product group.
• Send mass department emails as needed.
• Coordinate monthly Large Tractor Update meetings, including arranging guest speakers for approximately 200 attendees.
• Order catering for meetings and customer visits upon request.
• Organize service pin celebrations, including calendar invites, speakers, and refreshments.
• Address day-to-day requests from the team.

Typical Day

• Support the Product Manager and team of five.
• Order office supplies and manage mail twice a week.
• Book travel arrangements, including visas, passports, rental cars, and hotels.
• Manage two Lotus Notes calendars, handling meeting scheduling.
• Manage the CV Room F102 and the LTTT conference room.
• Send mass emails as needed.
• Oversee onboarding and offboarding processes to ensure smooth transitions.
• Create monthly LTTT team meeting presentations and coordinate guest speakers.
• Manage tours visiting SS.
• Arrange catering for meetings and visits.
• Organize service pin celebrations.
• Calculate and submit monthly safety metrics for LTTT.

Qualifications

Technical Skills

• Bachelor’s Degree in Communication or a related field, or equivalent experience.
• Experience with PowerPoint, Excel, and Word—required.
• Experience with Lotus Notes, Concur, and My Supply Cabinet—preferred.

Soft Skills

• Excellent written and oral communication skills.
• Ability to interact effectively with colleagues at all levels.
• Strong time management and organizational skills.
• Quick learner.

Additional Information

Must pass a background check and drug screening.

#J-18808-Ljbffr