University of Utah
Front Desk Assistant (Work Study Position)
University of Utah, Salt Lake City, Utah, United States, 84193
Details
Open Date
08/19/2025
Requisition Number
PRN16286N
Job Title
Office Assistant
Working Title
Front Desk Assistant (Work Study Position)
Career Progression Track
B
Track Level
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
12-20
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
Prime hours are from 10-3pm. We are willing to work around school schedules.
Is this a work study job?
No
VP Area
Academic Affairs
Department
02318 - Navigate Hub - LAS
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
15.00
Close Date
11/19/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The College and School of Liberal Arts and Sciences ( LAS ) Student Success Center is committed to nurturing our student community while advocating for academic success among all students through advising. Our office is hiring for a student Office Assistant. The Office Assistant greets and assists visitors in person or over the telephone and provides general office support to the department.
Responsibilities
Serves as front desk and face of the department. Represents the department in a professional and welcoming manner, greets visitors, and fields requests.
Available to work a minimum of 12 in-person hours per week. Maximum 20 hours per week.
Essential personal attributes for this role include: initiative, maturity, approachability, dependability, flexibility, friendliness, ability to work well with others and strong communication skills.
Ability to keep confidential information.
Maintain the office space including student lounge.
Assists advisors and staff with copy and scanning needs. Help maintain the copier.
Helps keep calendars and schedules for the advisors within the Hub. Help students schedule appointments with hub advisors.
Submits maintenance requests and work orders related to university facilities.
Report any issues within the department spaces.
Answer or forward any questions related to students advising to the appropriate entities.
Work closely with advisors to assist in their assignments. Direct students to appropriate resources.
Will occasionally work with incoming high school students as a current student mentor.
Be willing to expand this role and take on new responsibilities as needed.
Minimum Qualifications
This job posting is only available to university of Utah students who have been awarded Federal Work-Study. Beginning July 1st, the employee will need to be eligible and have been awarded work study for Fall 2025.
Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award.
High School diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One-year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential function of the job as outlined in the position description.
Preferences
Student is a current University of Utah student and has completed a year’s worth of study at the University of Utah.
Strong work ethic
Excellent writing skills
Be able to relay complex information to a variety of people while maintaining excellent customer service and will be able to work both independently and part of a team.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Open Date
08/19/2025
Requisition Number
PRN16286N
Job Title
Office Assistant
Working Title
Front Desk Assistant (Work Study Position)
Career Progression Track
B
Track Level
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
12-20
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
Prime hours are from 10-3pm. We are willing to work around school schedules.
Is this a work study job?
No
VP Area
Academic Affairs
Department
02318 - Navigate Hub - LAS
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
15.00
Close Date
11/19/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The College and School of Liberal Arts and Sciences ( LAS ) Student Success Center is committed to nurturing our student community while advocating for academic success among all students through advising. Our office is hiring for a student Office Assistant. The Office Assistant greets and assists visitors in person or over the telephone and provides general office support to the department.
Responsibilities
Serves as front desk and face of the department. Represents the department in a professional and welcoming manner, greets visitors, and fields requests.
Available to work a minimum of 12 in-person hours per week. Maximum 20 hours per week.
Essential personal attributes for this role include: initiative, maturity, approachability, dependability, flexibility, friendliness, ability to work well with others and strong communication skills.
Ability to keep confidential information.
Maintain the office space including student lounge.
Assists advisors and staff with copy and scanning needs. Help maintain the copier.
Helps keep calendars and schedules for the advisors within the Hub. Help students schedule appointments with hub advisors.
Submits maintenance requests and work orders related to university facilities.
Report any issues within the department spaces.
Answer or forward any questions related to students advising to the appropriate entities.
Work closely with advisors to assist in their assignments. Direct students to appropriate resources.
Will occasionally work with incoming high school students as a current student mentor.
Be willing to expand this role and take on new responsibilities as needed.
Minimum Qualifications
This job posting is only available to university of Utah students who have been awarded Federal Work-Study. Beginning July 1st, the employee will need to be eligible and have been awarded work study for Fall 2025.
Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award.
High School diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One-year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential function of the job as outlined in the position description.
Preferences
Student is a current University of Utah student and has completed a year’s worth of study at the University of Utah.
Strong work ethic
Excellent writing skills
Be able to relay complex information to a variety of people while maintaining excellent customer service and will be able to work both independently and part of a team.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.