City of Little Rock, AR
File Clerk (Police - Major Crimes)
City of Little Rock, AR, Little Rock, Arkansas, United States, 72208
Salary:
$29,036.80 - $40,747.20 Annually Location :
Little Rock, AR Job Type:
Full Time- Regular Position Job Number:
PD-2025-08 Department:
Police Department Division:
Major Crimes Opening Date:
09/17/2025 Closing Date:
9/27/2025 11:59 PM Central FLSA:
Non-Exempt Bargaining Unit:
AFSCME Supervisory Responsibility?:
No On-Line Applications Only?:
Yes Department::
Police Department Grade:
405
The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Objective & Safety/Security Sensitive Designation
SAFETY/SECURITY SENSITIVE DESIGNATION & JOB OBJECTIVE
This position is designated as a safety/security sensitive position and is subject to random drug and alcohol screening.
JOB OBJECTIVE:
To establish and maintain hard copy and computer filing and record-keeping systems of all active and stored case files and related materials for the Major Crimes Division of the Police Department. Essential Functions ESSENTIAL FUNCTIONS & SUPERVISORY RESPONSIBILITIES Establishes and maintains hard copy and computerized filing and record-keeping systems of all active and stored case files and related materials for the Major Crime Division of the Police Department. Receives case files; labels and reviews case files, documents, and other materials to ensure accuracy and compliance with Departmental policy; adds missing information to files and makes files corrections; recommends revisions to improve operational efficiency relative to file maintenance and to comply with all applicable federal, state, and local laws, ordinances, policies, and regulations; implements upon approval. Establishes and maintains a file checkout system; pulls case files as requested; photocopies entire case file prior to checking the file out of office, notarizes the file copy and maintains until the original file is returned; upon return of any file, verifies the returned case file against the copied file to ensure that all materials are returned in compliance with Departmental policy and refiles the case files; notifies supervisor of any case files discrepancies. Prepares a recommendation list of files to be purged; prepares material for permanent storage; prepares case files and related material meeting established criteria for destruction; notifies appropriate detectives, agencies, etc.; destroys case files and related material upon supervisor approval; ensures chain of custody and disposition of stored materials are in compliance with applicable federal, state, and local laws, ordinances, policies and regulations. Sorts, indexes, and files materials alphabetically, numerically, chronologically and by other predetermined categories. Scans and stores all case files, memorandums and related documents according to established policies and procedures; ensures safety, maximum space utilization, easy access and identification of files and materials. Compiles requested information relative to Freedom of Information Act (FOIA) requests as assigned; ensures files and related information are in compliance with applicable all rules, regulations, policies, and procedures; submits to supervisor for review. Prepares inventory and case file disposition reports. Serves as backup to other clerical personnel. Answers Division telephone lines, transfers calls to appropriate personnel or takes messages. Answers questions and provides information relating to active or stored case files from other employees, the public, and other agencies. Moves case files from various locations to the case file room and archive file rooms. Operates a computer with database, spreadsheet, and word processing software to generate correspondence and reports in the performance of essential job functions. SUPERVISORY RESPONSIBILITIES:
None. MINIMUM QUALIFICATIONS & ADDITIONAL REQUIREMENTS
These knowledge, skills, and abilities are usually, although not always, acquired through completion of high school and two (2) years of general clerical experience to include one (1) year of file maintenance experience. Equivalent combinations of education and experience will be considered. Minimum Qualifications, Additional Requirements and Supervisory Responsibilities ADDITIONAL REQUIREMENTS: Must possess Arkansas Crime Information Center (ACIC) National Crime Information Center (NCIC) certification within six (6) months of employment and maintain certification for the duration of employment in this position. Must possess Notary Public certification within six (6) months of employment and maintain certification for the duration of employment in this position. DISCLAIMER:
This document does not create an employment contract, implied or otherwise. APPLICATION REQUIREMENTS
None. SECONDARY DUTIES
Performs other related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of hard copy and computer filing and record-keeping systems. Knowledge of file storage principles and practices. Knowledge of standard office practices and procedures. Knowledge of computer fundamentals and business software, including database, spreadsheet and word processing software. Skill in the operation of a computer, utilizing database, spreadsheet and word processing software. Ability to maintain confidential material in the performance of essential job functions. Ability to compile and prepare reports. Ability to manage time efficiently and prioritize tasks, especially when dealing with large volumes of files. Ability to learn and apply departmental policies and procedures. Ability to maintain hard copy and computerized record-keeping systems. Ability to compile data and prepare reports. Ability to work in a constant state of alertness and in a safe manner. Ability to communicate effectively, both orally and in writing.
Application Requirements
PHYSICAL REQUIREMENTS - REPRESENTATIVE OF THOSE REQUIRED TO PERFORM THE JOB
The physical demand characteristics and activities indicated below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. YES
NO
work involves lifting, pushing, pulling or carrying 40 pounds or more
X work involves the operation of earth-moving equipment or commercial motor vehicles X
work involves the operation of non-commercial motor vehicles X
work involves the operation of tools such as axes, shovels, sling blades X
work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors X
work involves balancing, bending, climbing, stooping, twisting, or reaching out in unusual positions
X work involves sitting for long periods of time
X work involves running, standing, or walking over a long period of time
X works above ground or floor level, such as on stools or ladders
X works in a relatively high average degree of temperature over a long period of time X
work involves considerable physical exertion of the whole body over a long period of time X
work involves exposure to hazardous conditions X
work requires near vision (20 inches or less)
X work requires distance vision (20 feet or more) X
work involves detection of color differences
X work involves determination of the correct location of a sound, such as footsteps X
work involves hearing and understanding conversation or sounds
X work involves speaking/talking
X "For purposes of physical demands, the chart above subsumes the chart below."
Strength Level
Duration of lifting or carrying
Level of Strength
Sedentary work
Seldom lifts up to 10 pounds.
Occasionally lifts up to 10 pounds.
Frequently lifts an object weighing less than 1 pound.
Constantly lifts objects with no weight.
Spends less than 33% of the average workday standing. Light work
Seldom lifts up to 11-25 pounds.
Occasionally lifts up to 11-25 pounds.
Frequently lifts 1 - 10 pounds.
Constantly lifts objects with a weight of 1 pound or less. Medium work
Seldom lifts up to 26-50 pounds.
Occasionally lifts up to 26-50 pounds.
Frequently lifts 11 - 25 pounds.
Constantly lifts objects with a weight of 1 10 pounds. Heavy work
Seldom lifts up to 51-100 pounds.
Occasionally lifts up 51-100 pounds.
Frequently lifts 26-50 pounds.
Constantly lifts objects with a weight of 11 - 25 pounds. Very Heavy work
Seldom lifts over 100 pounds.
Occasionally lifts over 100 pounds.
Frequently lifts over 50 pounds.
Constantly lifts objects with a weight over 25 pounds. City of Little Rock Benefits Non-Uniformed Union Eligible Full-Time Employees Health Insurance
(medical, dental, vision)
-The City pays a portion of the total cost of employee only health insurance. Coverage for an employee's dependents is available at the employee's option; the City pays part of the cost of this additional coverage.
Life Insurance
- The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.
Accidental Death and Dismemberment (AD&D)
- The City pays the total cost for employee AD&D. Amount of coverage is one times salary.
Long-Term Disability
- The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.
Retirement
- Our 401a pension plan requires contributions by both the City and the employee.
Vacation Regular, full-time employees shall earn vacation Leave at the following rate: Days Per Year Up to 3 yrs. of service10 3 yrs. to 10 years of service15 10 yrs. to 20 yrs. of service18 20 yrs. of service and over22 Vacation may be accumulated; however, a maximum of thirty (30) days may be carried over to the next year.
Discretionary Days
Regular, full-time employees receive three (3) discretionary Leave days each calendar year. Discretionary days for new employees are prorated as follows:
Days If hired January 1 through March 303 If hired April 1 through June 302 If hired July 1 through September 301 If hired October 1 through December 310 Discretionary days will not be carried over to the next calendar year.
Sick Leave
Regular, full-time employees earn sick Leave from the first day of employment at the rate of twelve (12) days per year with a maximum accrual of 125 days.
Sick Leave may be used for personal illness or injury, medical, dental, and optical examinations, and pregnancy or any related disabilities.
Sick Leave may be used for members of the employee's immediate family (spouse and children). Procedures vary by employee group. Employees in non-union-eligible classifications should consult the Administrative Personnel Policy and Procedure Manual to obtain information about family sick Leave. Employees in union-eligible classifications should consult the AFSCME Statement of Agreement and/or their union stewards.
Funeral Leave
Regular, full-time, non-probationary employees shall receive up to three (3) days (four (4) for out-of-state funerals) with pay to handle necessary funeral arrangements or related business for a death in their immediate family. Immediate family shall be defined as mother, father, brother, sister, son, daughter, grandparents, grandchildren, son-in-law, daughter-in-law, spouse, or spouse's immediate family.
Longevity Pay
Longevity pay will be paid at the rate of $3 for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year of service thereafter.
01
Are you willing and able to participate in an in depth background investigation and pre-employments as required for this position?
Yes No
02
Are you willing and able to obtain ACIC/NCIC (Arkansas Crime Information Center/National Crime Information Center) Level 1 Certification? (This certification is required within 6 months of employment.)
Yes No
03
Do you have at least two (2) years of general clerical experience?
Yes No
04
If yes, please give a brief description of all relevant experience including tenure, job duties, and employers. Ensure this information is included in your online work history. If no experience, please enter N/A. (See Resume is not an acceptable answer) 05
Please describe any hard copy or file maintenance experience. This description should include employer(s) and tenure as listed in your work history. 06
How did you find out about this particular position?
LRJobs.LittleRock.gov Facebook/Social Media Arkansas Business KARK4/FOX16 Social Media Live Newspaper (Arkansas Democrat Gazette or El Latino) City Employee Friend or relative who does not work for the City Internet Search Engine (Google, Yahoo, Bing) Career Builder/Indeed Government Jobs Indeed College/University Career Page Career Fair Virtual Job Fair Career Counselor (Military or Goodwill, Workforce) Re-entry Program (Community Programs) Department of Workforce Services Professional Association Other
Required Question
$29,036.80 - $40,747.20 Annually Location :
Little Rock, AR Job Type:
Full Time- Regular Position Job Number:
PD-2025-08 Department:
Police Department Division:
Major Crimes Opening Date:
09/17/2025 Closing Date:
9/27/2025 11:59 PM Central FLSA:
Non-Exempt Bargaining Unit:
AFSCME Supervisory Responsibility?:
No On-Line Applications Only?:
Yes Department::
Police Department Grade:
405
The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Objective & Safety/Security Sensitive Designation
SAFETY/SECURITY SENSITIVE DESIGNATION & JOB OBJECTIVE
This position is designated as a safety/security sensitive position and is subject to random drug and alcohol screening.
JOB OBJECTIVE:
To establish and maintain hard copy and computer filing and record-keeping systems of all active and stored case files and related materials for the Major Crimes Division of the Police Department. Essential Functions ESSENTIAL FUNCTIONS & SUPERVISORY RESPONSIBILITIES Establishes and maintains hard copy and computerized filing and record-keeping systems of all active and stored case files and related materials for the Major Crime Division of the Police Department. Receives case files; labels and reviews case files, documents, and other materials to ensure accuracy and compliance with Departmental policy; adds missing information to files and makes files corrections; recommends revisions to improve operational efficiency relative to file maintenance and to comply with all applicable federal, state, and local laws, ordinances, policies, and regulations; implements upon approval. Establishes and maintains a file checkout system; pulls case files as requested; photocopies entire case file prior to checking the file out of office, notarizes the file copy and maintains until the original file is returned; upon return of any file, verifies the returned case file against the copied file to ensure that all materials are returned in compliance with Departmental policy and refiles the case files; notifies supervisor of any case files discrepancies. Prepares a recommendation list of files to be purged; prepares material for permanent storage; prepares case files and related material meeting established criteria for destruction; notifies appropriate detectives, agencies, etc.; destroys case files and related material upon supervisor approval; ensures chain of custody and disposition of stored materials are in compliance with applicable federal, state, and local laws, ordinances, policies and regulations. Sorts, indexes, and files materials alphabetically, numerically, chronologically and by other predetermined categories. Scans and stores all case files, memorandums and related documents according to established policies and procedures; ensures safety, maximum space utilization, easy access and identification of files and materials. Compiles requested information relative to Freedom of Information Act (FOIA) requests as assigned; ensures files and related information are in compliance with applicable all rules, regulations, policies, and procedures; submits to supervisor for review. Prepares inventory and case file disposition reports. Serves as backup to other clerical personnel. Answers Division telephone lines, transfers calls to appropriate personnel or takes messages. Answers questions and provides information relating to active or stored case files from other employees, the public, and other agencies. Moves case files from various locations to the case file room and archive file rooms. Operates a computer with database, spreadsheet, and word processing software to generate correspondence and reports in the performance of essential job functions. SUPERVISORY RESPONSIBILITIES:
None. MINIMUM QUALIFICATIONS & ADDITIONAL REQUIREMENTS
These knowledge, skills, and abilities are usually, although not always, acquired through completion of high school and two (2) years of general clerical experience to include one (1) year of file maintenance experience. Equivalent combinations of education and experience will be considered. Minimum Qualifications, Additional Requirements and Supervisory Responsibilities ADDITIONAL REQUIREMENTS: Must possess Arkansas Crime Information Center (ACIC) National Crime Information Center (NCIC) certification within six (6) months of employment and maintain certification for the duration of employment in this position. Must possess Notary Public certification within six (6) months of employment and maintain certification for the duration of employment in this position. DISCLAIMER:
This document does not create an employment contract, implied or otherwise. APPLICATION REQUIREMENTS
None. SECONDARY DUTIES
Performs other related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of hard copy and computer filing and record-keeping systems. Knowledge of file storage principles and practices. Knowledge of standard office practices and procedures. Knowledge of computer fundamentals and business software, including database, spreadsheet and word processing software. Skill in the operation of a computer, utilizing database, spreadsheet and word processing software. Ability to maintain confidential material in the performance of essential job functions. Ability to compile and prepare reports. Ability to manage time efficiently and prioritize tasks, especially when dealing with large volumes of files. Ability to learn and apply departmental policies and procedures. Ability to maintain hard copy and computerized record-keeping systems. Ability to compile data and prepare reports. Ability to work in a constant state of alertness and in a safe manner. Ability to communicate effectively, both orally and in writing.
Application Requirements
PHYSICAL REQUIREMENTS - REPRESENTATIVE OF THOSE REQUIRED TO PERFORM THE JOB
The physical demand characteristics and activities indicated below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. YES
NO
work involves lifting, pushing, pulling or carrying 40 pounds or more
X work involves the operation of earth-moving equipment or commercial motor vehicles X
work involves the operation of non-commercial motor vehicles X
work involves the operation of tools such as axes, shovels, sling blades X
work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors X
work involves balancing, bending, climbing, stooping, twisting, or reaching out in unusual positions
X work involves sitting for long periods of time
X work involves running, standing, or walking over a long period of time
X works above ground or floor level, such as on stools or ladders
X works in a relatively high average degree of temperature over a long period of time X
work involves considerable physical exertion of the whole body over a long period of time X
work involves exposure to hazardous conditions X
work requires near vision (20 inches or less)
X work requires distance vision (20 feet or more) X
work involves detection of color differences
X work involves determination of the correct location of a sound, such as footsteps X
work involves hearing and understanding conversation or sounds
X work involves speaking/talking
X "For purposes of physical demands, the chart above subsumes the chart below."
Strength Level
Duration of lifting or carrying
Level of Strength
Sedentary work
Seldom lifts up to 10 pounds.
Occasionally lifts up to 10 pounds.
Frequently lifts an object weighing less than 1 pound.
Constantly lifts objects with no weight.
Spends less than 33% of the average workday standing. Light work
Seldom lifts up to 11-25 pounds.
Occasionally lifts up to 11-25 pounds.
Frequently lifts 1 - 10 pounds.
Constantly lifts objects with a weight of 1 pound or less. Medium work
Seldom lifts up to 26-50 pounds.
Occasionally lifts up to 26-50 pounds.
Frequently lifts 11 - 25 pounds.
Constantly lifts objects with a weight of 1 10 pounds. Heavy work
Seldom lifts up to 51-100 pounds.
Occasionally lifts up 51-100 pounds.
Frequently lifts 26-50 pounds.
Constantly lifts objects with a weight of 11 - 25 pounds. Very Heavy work
Seldom lifts over 100 pounds.
Occasionally lifts over 100 pounds.
Frequently lifts over 50 pounds.
Constantly lifts objects with a weight over 25 pounds. City of Little Rock Benefits Non-Uniformed Union Eligible Full-Time Employees Health Insurance
(medical, dental, vision)
-The City pays a portion of the total cost of employee only health insurance. Coverage for an employee's dependents is available at the employee's option; the City pays part of the cost of this additional coverage.
Life Insurance
- The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.
Accidental Death and Dismemberment (AD&D)
- The City pays the total cost for employee AD&D. Amount of coverage is one times salary.
Long-Term Disability
- The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.
Retirement
- Our 401a pension plan requires contributions by both the City and the employee.
Vacation Regular, full-time employees shall earn vacation Leave at the following rate: Days Per Year Up to 3 yrs. of service10 3 yrs. to 10 years of service15 10 yrs. to 20 yrs. of service18 20 yrs. of service and over22 Vacation may be accumulated; however, a maximum of thirty (30) days may be carried over to the next year.
Discretionary Days
Regular, full-time employees receive three (3) discretionary Leave days each calendar year. Discretionary days for new employees are prorated as follows:
Days If hired January 1 through March 303 If hired April 1 through June 302 If hired July 1 through September 301 If hired October 1 through December 310 Discretionary days will not be carried over to the next calendar year.
Sick Leave
Regular, full-time employees earn sick Leave from the first day of employment at the rate of twelve (12) days per year with a maximum accrual of 125 days.
Sick Leave may be used for personal illness or injury, medical, dental, and optical examinations, and pregnancy or any related disabilities.
Sick Leave may be used for members of the employee's immediate family (spouse and children). Procedures vary by employee group. Employees in non-union-eligible classifications should consult the Administrative Personnel Policy and Procedure Manual to obtain information about family sick Leave. Employees in union-eligible classifications should consult the AFSCME Statement of Agreement and/or their union stewards.
Funeral Leave
Regular, full-time, non-probationary employees shall receive up to three (3) days (four (4) for out-of-state funerals) with pay to handle necessary funeral arrangements or related business for a death in their immediate family. Immediate family shall be defined as mother, father, brother, sister, son, daughter, grandparents, grandchildren, son-in-law, daughter-in-law, spouse, or spouse's immediate family.
Longevity Pay
Longevity pay will be paid at the rate of $3 for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year of service thereafter.
01
Are you willing and able to participate in an in depth background investigation and pre-employments as required for this position?
Yes No
02
Are you willing and able to obtain ACIC/NCIC (Arkansas Crime Information Center/National Crime Information Center) Level 1 Certification? (This certification is required within 6 months of employment.)
Yes No
03
Do you have at least two (2) years of general clerical experience?
Yes No
04
If yes, please give a brief description of all relevant experience including tenure, job duties, and employers. Ensure this information is included in your online work history. If no experience, please enter N/A. (See Resume is not an acceptable answer) 05
Please describe any hard copy or file maintenance experience. This description should include employer(s) and tenure as listed in your work history. 06
How did you find out about this particular position?
LRJobs.LittleRock.gov Facebook/Social Media Arkansas Business KARK4/FOX16 Social Media Live Newspaper (Arkansas Democrat Gazette or El Latino) City Employee Friend or relative who does not work for the City Internet Search Engine (Google, Yahoo, Bing) Career Builder/Indeed Government Jobs Indeed College/University Career Page Career Fair Virtual Job Fair Career Counselor (Military or Goodwill, Workforce) Re-entry Program (Community Programs) Department of Workforce Services Professional Association Other
Required Question