Administrative Assistant Job at Jobsoid Inc. in New York

Overview

Denstat solutions is a senior consulting and Educational / Training Organization. We provide professional services in the development, validation and implementation of professional standards and quality teaching initiatives. We currently have an opening for an Administrative Assistant.

The ideal Administrative Assistant Candidate must be able to work Monday through Friday from 8 am to 5 pm.

Responsibilities

• Provide clerical support with minimal supervision and support services for the operations of the document control system and document reproduction activities for the assigned engineering team.
• Perform Engineering clerical support tasks with minimal supervision.
• Take personal responsibility for the quality and accuracy of work.
• Manage document control tasks including transmittal and maintenance of project drawings, references and vendor documents; manage drawings in electronic and physical files.
• Perform receptionist duties: answer the phone, greet visitors, accept packages, and sort mail.
• Manage monthly departmental credit card reports: distribute to teams, compile and check validity of information submitted, collect backup documents.
• Coordinate the scheduling and setup of in-house training seminars and meetings, including lunch arrangements for large groups.
• Coordinate new hire setups: prepare welcome memo, update organization chart, arrange supplies (including business cards and cell phones), and request a credit card if needed.
• Be familiar with department processes and procedures to back up other engineering department administrative positions when needed.
• Make travel arrangements as required.
• Lift up to 10 lbs regularly and up to 25 lbs as needed; stand for long periods.
• Perform other duties as required.

Minimum Qualifications

• High school diploma or equivalent required. Associate or Bachelor’s degree in Business or related field preferred.
• Two or more years of administrative support experience required; experience in an engineering firm preferred.
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Previous experience with Meridian document control software preferred.
• Strong attention to detail for accurate order entries, proposal research, and reporting.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Proven communication skills (oral and written) with diverse audiences including administrators, engineers, and senior management.
• Ability to prioritize and work in a fast-paced environment to meet deadlines; work effectively in a team.
• Flexibility for occasional overtime.

Benefits and Eligibility

Denstat solutions provides a competitive compensation and benefits package. Benefits include life insurance, accidental death and dismemberment insurance, long-term disability, employee assistance plan, a choice of traditional PPO or two HDHPs with FSA or HSA, dental, vision, supplemental life insurance, short-term disability, critical illness insurance, and a 401K with immediate vesting. Must be at least 18 years old and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third party recruiters please.