Human Resources Assistant Job at Lincoln Land Community College in Springfield

Overview

Part-time Human Resources Assistant at Lincoln Land Community College. This role supports HR front-line operations and HR staff, with a focus on detail, organization, and a fast-paced, people-focused environment.

Responsibilities

• Provide telephone and public reception in a courteous and professional manner; guide employees and visitors to appropriate personnel.
• Provide general clerical support including document creation, filing, scanning, copying, faxing, processing incoming and outgoing mail; monitor the HR email account and respond or forward to appropriate HR staff; assist applicants; upload application documents.
• Support HR staff and Employment Specialists; assist with office tasks and projects.
• Prepare bills for payment (including newspaper ads, Visa, insurance, and third-party administration fees); manage blanket purchase orders and requisitions; process funds received for deposit; monitor budget lines and alert of shortfalls.
• Process usage of employee benefit leave time and overtime/compensation time.
• Create and disseminate HR forms, correspondence, and notifications to campus departments related to new hires, changes, and terminations.
• Assist in entering and tracking data into HR databases, spreadsheets, and websites (pre-employment, address changes, contract tracking, etc.).
• Provide administrative support to HR committees/teams and assist HR staff with special projects.
• Maintain employee anniversary and birthday data and process monthly announcements.
• Maintain and order office supplies and equipment; perform other duties as assigned and cross-train as directed.

Qualifications

• High school diploma required.
• One year of related work experience.
• Skills: problem-solving, high attention to detail, and the ability to work professionally under pressure; proficiency with Microsoft Office 365 (Word and Excel); excellent customer service and organizational skills; ability to handle multiple projects with deadlines; ability to maintain confidentiality and information security; ability to follow guidelines and procedures; ability to communicate effectively, both orally and in writing, with a diverse population.

Preferred Qualifications

• Administrative support experience is viewed favorably.

Employment Details

• Part-time, 25 hours per week; pay rate $18.52 per hour; non-benefited.
• Hours: 10:00 AM – 3:00 PM, Monday – Friday. Remote work availability: No.
• Open date: 09/09/2025. Open until filled; initial review window if applicable after 09/24.

Application Instructions

Applicants should upload transcripts if available; attach a cover letter and resume. Photocopies of transcripts are acceptable to upload; redact personal information (age, gender, Social Security Number) from transcripts or documents before uploading. If transcripts are not available at submission, mail them to the address below and upload a Word document indicating transcripts will be sent directly. For questions, contact the Human Resources office at 217-786-2752.

Lincoln Land Community College
ATTN: Human Resources
P.O. Box 19256
Springfield, IL 62794

EEO Note: LLCC strives to create an inclusive workplace and environment for students, faculty, and staff. We encourage applicants from all backgrounds and experiences to ensure a diverse workforce and learning environment.