Virginia's Community College System is hiring: Human Resources Assistant in Rich

Overview

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

Reynolds Community College is seeking a part-time Human Resources Assistant to provide direct administrative and clerical support to the Office of Human Resources. This role is responsible for planning, coordinating, and completing a wide range of assignments related to HR functions, managing special projects, and overseeing daily office operations. The HR Assistant serves as a key point of contact for internal and external stakeholders, ensuring efficient and professional service delivery.

Key Responsibilities

• Serve as the primary administrative support for the HR office, including answering the main HR phone line, routing calls, and assisting visitors.
• Ensure the HR office is open and welcoming to employees and visitors during core business hours.
• Manage daily mail operations, including pickup, sorting, and distribution.
• Monitor and respond to inquiries in the main HR inbox, ensuring timely and accurate communication.
• Initiate and track purchase orders and travel expenses using eVA and Chrome River.
• Maintain HR SharePoint sites and intranet pages.
• Perform office supply inventory and ordering in compliance with state purchasing guidelines.
• Reconcile expenses and maintain records in accordance with state and federal regulations.
• Organize and maintain the HR office supply closet.
• Order name tags and desk plates for new employees, as needed.
• Manage employee personnel files, including retention, storage, and disposal processes.
• Prepare and distribute the monthly HR communications with input from the HR team.
• Respond to employment verification requests and maintain proper documentation in accordance with local, state and federal law.
• Maintain and organize confidential office files and contribute to the office procedure manual.
• Provide administrative support for meetings, including preparing materials for the HR Director or Associate Vice President.
• Assist with hiring activities such as scheduling, travel arrangements, and reference checks.
• Support HR and college-sponsored events, including commencement, benefits fairs, employee engagement initiatives, and learning and development initiatives.

KSA's/Required Qualifications

• High school diploma or GED

Additional Considerations

• Training in Human Resources, Business Administration or related field
• Experience with Microsoft 365 office products
• Demonstrated ability to thrive in a fast-paced environment while effectively managing competing priorities and consistently meeting deadlines. (Please ensure your resume includes specific examples that illustrate this experience.)

Other Details

• Operation of a State Vehicle: No
• Supervises Employees: No
• Required Travel: Travel between campuses, as needed.
• Posting Number: WGE_2759P
• Recruitment Type: State Employee Only - E
• Number of Vacancies: 1
• Position End Date (if temporary):
• Job Open Date: 09/15/2025
• Job Close Date: 09/26/2025
• Open Until Filled: Yes

Special Instructions to Applicants

• Position is open to state agency employees only.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

• This position is not eligible for employment-based sponsorship.

Background Check Statement Disclaimer: The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.

EEO Statement: The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement: The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement: VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting: https://jobs.vccs.edu/postings/88783