Vanir is hiring: Human Resources Coordinator in Citrus Heights

Overview

Human Resources Coordinator role at Vanir. The HR team supports a wide range of administrative, operational, and employee-facing duties to ensure accurate data, policy compliance, and smooth HR processes. This position serves as a key point of contact for employees and stakeholders.

Essential Duties & Responsibilities

• Recruitment & Onboarding
  • Coordinate onboarding for new hires, including setup in ADP WorkforceNow, welcome communications, and training registrations. Meet with new hires to process I-9 documents and troubleshoot onboarding issues and organize headshots for new employees (online and in person).
  • Prepare and distribute monthly HR newsletters to Area Managers and Department Heads.
  • Coordinate the performance review process for all employees.
  • Schedule and ensure compliance with anti-harassment training for all employees.
  • Distribute updated labor law posters to all offices and jobsites.
  • Track and distribute milestone employee anniversary awards.
  • Manage employee referral program and ensure payment for referrals.
• HR Administration & Data Management
  • Maintain and update employee data in HRIS (ADP WorkforceNow) and ERP system (Deltek); generate reports and ensure data accuracy, including digital employee personnel files. Assist in data collection and analysis.
  • Administer HR policies, procedures, and practices in accordance with company objectives and legal requirements, including statutory compliance reporting, such as Affirmative Action Plans.
  • Maintain and enhance HR Portal pages and employee communications via SharePoint.
  • Respond to HR inquiries from internal and external stakeholders, escalating as needed.
  • Collaborate with Payroll for timely and accurate processing of employee data and transactions.
• Employee Support & Office Operations
  • Compose, edit, and prepare correspondence.
  • Provide employment verification for current and previous employees.
  • Assist with New Employee Orientation (NEO) meetings.
• Special Projects & Additional Duties
  • Partner with HR team on process improvements, policy development, and company-wide initiatives.

Minimum Qualifications

• Bachelor’s Degree with emphasis in Human Resources, Business Administration, or equivalent; 2+ years of HR or related experience, or internships.
• Or, A.A. Degree and 3 years of HR-related experience; or Non-Degree with HS diploma/GED and 4 years of HR-related experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information with integrity and professionalism.
• Proactive problem-solving; able to work independently or as part of a team.
• Analytical thinking and ability to break down problems.
• Ability to manage multiple priorities and adapt to changes.
• Effective teamwork and interpersonal skills.
• Customer focus and results orientation.

Compensation & Benefits

The offered rate of compensation is based on education, qualifications, experience, and geographic location. Salary range: $60,000–$65,000.

• Benefits include 401(k) with employer matching, medical, dental, vision, HSA with employer contributions, life/AD&D and disability coverage, FSA, voluntary benefits, Teladoc, pet insurance, paid time off, national EAP, and employee referral program.

Location

Woodland, CA (with listings for Sacramento, CA) and surrounding areas as applicable.

How To Apply

Please visit the Vanir website to learn more and apply online at www.vanir.com.

Legal & Equal Opportunity

VEVRAA Federal Contractor. Request Priority Protected Veteran Referrals. EOE Minorities/Females/Protected Veterans/Disabled. We participate in E-Verify. Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider qualified applicants with arrest and conviction records. Reasonable accommodations are available for applicants with medical limitations.