Confidential is hiring: Administrative Assistant in New York

Base pay range

$35.00/hr - $45.00/hr

Overview

We are seeking a proactive, highly organized Executive Administrative Assistant to support our senior management in a dynamic, fast-paced global technology company within our COO team.

This role encompasses a broad range of responsibilities, including providing daily administrative support—such as coordinating meetings, managing schedules, and arranging travel—for multiple senior leaders within our organization. Additionally, the position contributes to communication efforts and project initiatives that help ensure effective alignment of our approximately 12,000 staff members with organizational priorities.

Responsibilities

• Provide daily administrative support for senior leaders (calendar management, meeting coordination, travel arrangements).
• Coordinate international travel and complex schedules with confidentiality and professionalism.
• Act as a liaison between senior managers and internal/external stakeholders; exercise strong interpersonal skills, good judgment, and an understanding of business priorities.
• Contribute to communication efforts and project initiatives to align staff with organizational priorities.
• Support executive operations and participate in the development of a global technology organization.

Qualifications

• Minimum of three years of experience in an executive assistant / administrative support role, or relevant project management / business analysis, ideally within a global or technology-focused environment.
• Proven ability to manage multiple priorities in a fast-paced, high-pressure setting.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Teams, Jive).
• High level of discretion, integrity, and professionalism.
• Ability to work independently and anticipate needs.
• Bachelor's degree or equivalent experience preferred.