Confidential is hiring: Administrative Assistant in New York

Overview

Interviews likely to be: 1 Zoom, 1 On-site

Job Description

We are looking for a proactive, highly organized Executive Administrative Assistant to support our senior management in a dynamic, fast-paced global technology company within our COO team.

Responsibilities

• Provide daily administrative support to multiple senior leaders, including coordinating meetings, managing schedules, and arranging international travel.
• Contribute to communication efforts and project initiatives to align approximately 12,000 staff with organizational priorities.
• Manage complex calendars and handle logistics with discretion and professionalism; act as a liaison between senior managers and internal/external stakeholders.
• Demonstrate strong interpersonal skills, sound judgment, and an understanding of business priorities to support executive operations.

Qualifications

• Minimum of three years' experience in an executive assistant/administrative support role, or team-based project management/business analysis, ideally in a global or technology-focused environment
• Proven ability to manage multiple priorities in a fast-paced, high-pressure setting
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Teams, Jive)
• High level of discretion, integrity, and professionalism
• Ability to work independently and anticipate needs
• Bachelor's degree or equivalent experience preferred