Administrative Assistant Job at Confidential Jobs in Arlington

Overview

Job Title: Administrative Assistant

Location: Arlington, VA (Hybrid)

We are seeking a proactive, personable, and highly organized Administrative Assistant to support our dynamic Equity Research team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with a variety of personalities, and is eager to contribute to a high-performing team. While prior financial services experience is not required, a strong sense of professionalism, discretion, and adaptability is essential. This role will operate on a hybrid schedule, working in office Tuesday-Thursday and working from home Monday and Friday. Hours are flexible, though most admins work 7/7:30am-4/4:30pm.

Key Responsibilities

• Provide comprehensive administrative support to multiple research analysts and team leads.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and format reports, presentations, and research materials.
• Handle expense reporting and invoice processing in a timely and accurate manner.
• Maintain confidentiality of sensitive information and ensure compliance with internal policies and industry regulations.
• Serve as a point of contact for internal and external stakeholders with professionalism and warmth.
• Anticipate team needs and proactively offer support to ensure smooth daily operations.

Qualifications

• Minimum 3 years of administrative experience (industry agnostic).
• Strong interpersonal skills – friendly, outgoing, and approachable.
• Ability to remain calm under pressure and handle shifting priorities with grace.
• Comfortable taking initiative and not afraid to ask questions or offer help.
• Highly organized with strong attention to detail.
• Flexible and adaptable to changing team needs and business priorities.
• Demonstrated ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with expense and travel systems a plus.

Why Join Us?

• You’ll be part of a collaborative and intellectually stimulating environment where your contributions are valued. This is a great opportunity to gain exposure to the financial services industry and grow your career in a supportive and professional setting.