Administrative Assistant Job at NVIDIA in Santa Clara

Overview

We are looking for an Administrative Assistant to provide executive and organizational support to senior leaders within NVIDIA’s DGX Cloud organization. The ideal candidate is passionate about helping leaders and organizations succeed through relationships, collaboration, and strong processes. This role requires excellent organization, communication, initiative, and the ability to set priorities and balance multiple tasks with minimal direction. You will anticipate and remove administrative roadblocks, make timely decisions, and apply strong planning and interpersonal skills to support domestic and international employees with flexibility to accommodate department needs.

What You\'ll Be Doing

• Provide dedicated administrative support to three Executives and assist the extended leadership team as needed within NVIDIA\'s DGX Cloud organization
• Plan, organize, and manage multiple calendars with attention to detail and confidentiality
• Coordinate all meetings, and organize special events such as off-sites, celebrations, and team-building activities
• Coordinate travel arrangements and itineraries; negotiate the best rates with vendors and travel agents
• Manage and reconcile expense reports and purchase requisitions
• Develop and manage meeting agendas, cadence activities, and communications
• Take detailed meeting minutes, identify and track action items and follow-ups as needed
• Coordinate and manage content collection and contribution for presentations, meetings, and communications
• Manage special projects for and with Executives
• Provide backup support for other executive administrators

What We Need To See

• 12+ years of experience working at an Executive Assistant level supporting senior leadership
• B.S./B.A. degree or equivalent experience
• Exhibits confidence, composure and professionalism in a fast-paced environment
• Demonstrates strong organizational and multi-tasking skills with the ability to prioritize tasks
• Expert knowledge of Microsoft applications including Outlook, Word, PowerPoint, Excel, SharePoint, and Google Suite
• Team player with a positive attitude
• Ability to work independently and proactively

Ways To Stand Out From The Crowd

• Flexibility and the ability to change directions quickly
• Ability to take initiative and exercise good judgment, discretion, and confidentiality in all tasks
• Excellent communication skills
• Ability to learn/adopt new technologies and processes
• Leverages AI tools to optimize executive support by streamlining communication and scheduling

NVIDIA is widely considered to be one of the technology world\'s most desirable employers. We have some of the most resourceful and talented people on the planet working for us. If you\'re creative and autonomous, we want to hear from you!

Your base salary will be determined based on your location, experience, and the pay of employees in similar positions. The base salary range is 72,000 USD - 120,750 USD for Level 3, and 92,000 USD - 149,500 USD for Level 4.

You will also be eligible for equity and benefits.

Applications for this job will be accepted at least until September 23, 2025.

NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.