Intel is hiring: Executive Administrative Assistant in Santa Clara
Intel, Santa Clara, CA, United States, 95053
Overview
The Executive Administrative Assistant will directly support the Executive Leader of Intel's Data Center Group. The successful candidate will perform various administrative, organizational, financial, operational, and project-related activities in support of senior and executive level staff. They will own the calendar and overall schedule for the executive, make changes in real time as business priorities shift, and provide advanced support to senior executives by regularly handling confidential information and performing advanced administrative tasks.
Responsibilities
Exercises diplomacy, tact and judgment in interacting with a wide range of constituents at varying levels of the organization, including staff at all levels.
Keeps abreast of organizational changes and business developments and maintains an in-depth understanding of office management procedures and departmental policies.
Maintains accuracy and attention to detail while coordinating logistics of the department/division, including divisional organizational charts, phone distribution lists, and divisional logistics needs.
Works closely with Executive Team (ET) administrative staff and communicates effectively on an executive support team, both individually and as a team member.
Coordinates extensive travel arrangements and prepares expense reports.
Provides support for departmental events and coordination of activities across the organization, including meetings, conferences, and face-to-face events.
Demonstrates strong customer service orientation and uses discretion to ensure confidential business information, data, transactions, and correspondences maintain confidentiality and sound judgment.
Receives, interprets and evaluates information requests, takes appropriate responsive action, and determines when the executive or other staff should be notified or involved. In the executive's absence, directs requests to the appropriate staff member.
Anticipates the business needs of the leadership/admin team, pro-actively formulating solutions to facilitate meeting deadlines and achieve goals.
Maintains accurate records, meets deadlines, and manages multiple projects and processes in support of various operating departments.
Assists in resolving administrative needs for improvements by coordinating reports, analyzing data, and identifying solutions.
Interprets program guidelines to perform specialized administrative support functions.
Behavior skills
Possesses strong project management, problem solving skills, excellent organizational and multitasking abilities with attention to detail and strong follow-through to meet deadlines.
Extremely flexible and adaptable to a fast-paced environment; manages tasks with priorities and deadlines.
Takes initiative and applies analysis to problem solving.
Demonstrates sound judgment and decision-making in resolving complex problems.
Maintains strong attention to detail and the ability to prioritize and multi-task.
Ability to manage sensitive, confidential information discretely.
Ability to handle multiple and competing priorities.
Qualifications
You must possess the minimum qualifications to be considered for this position. This position is not eligible for Intel immigration sponsorship.
Minimum Qualifications:
High school diploma or equivalent with 10+ years of relevant experience
Administrative experience or an equivalent combination of education and experience
Calendar management
Microsoft tools (Word, Excel, Outlook, Teams, SharePoint, etc.), travel tools, purchasing and finance systems
Experience working with external partners and customers at C-suite level
Preferred Qualifications:
Bachelor's degree or higher
Location: US, California, Santa Clara. This role may be eligible for a hybrid work model, combining on-site and off-site work.
For more information about the full job posting and benefits, visit the Intel careers site. The annual salary range provided in postings reflects the minimum and maximum targets for roles across US locations and may vary by location and qualifications.