Incendia Partners
Executive Assistant to Managing Directors – Global Investment Firm
?? Boston, MA (Hybrid)
?? $100K – $115K + Annual Bonus
?? Generous PTO | 401(k) with Match | Full Medical, Dental, Vision
About the Role
Our client, a prestigious Boston-based investment firm, is seeking an
Executive Assistant
to support two high-profile Managing Directors. This is a unique opportunity to join a top-tier financial services environment, where professionalism, precision, and energy are valued. The ideal candidate is polished, proactive, and resourceful, with
5+ years supporting senior executives , ideally in
financial services or consulting . You will manage calendars, communications, travel, events, and assist with marketing or creative initiatives—serving as a trusted partner to the executives. Key Responsibilities Provide seamless administrative support: manage calendars, appointments, meetings, video/conference calls, and events with accuracy and efficiency. Independently coordinate complex meetings involving senior-level clients, regulators, and partners. Exercise discretion in prioritizing executive time and evaluating needs. Arrange complex domestic and international travel and manage itineraries. Prepare, reconcile, and submit expense reports. Act as liaison between executives, their teams, and external partners, handling calls, visitors, and inquiries professionally. Determine priority of matters for the executives; redirect tasks to staff as appropriate. Keep executives informed of time-sensitive issues and ensure proper follow-up. Prepare materials such as meeting agendas and handouts on a daily, weekly, or monthly basis. Handle sensitive financial, legal, and company information with professionalism and discretion. Support Board meeting logistics and collaborate across multiple business lines and geographies. Ideal Candidate Will Have 5+ years Executive Assistant experience supporting senior executives. Bachelor's degree required. Experience in
financial services or consulting
strongly preferred. Exceptional verbal and written communication skills. Outstanding attention to detail and organizational abilities. Proficiency in Microsoft Word, Excel, PowerPoint; CRM or social media experience a plus. Collaborative, energetic, and service-oriented mindset. Why You'll Love It Competitive salary + generous performance bonus. Robust PTO and benefits package (medical, dental, vision). 401(k) with employer match. Exposure to top-tier executives in a high-performance team culture. Opportunity to grow professionally in a dynamic financial services environment. ?? To apply, submit your resume via LinkedIn or email
hryan@incendia.com LI-HR1ZR
Executive Assistant
to support two high-profile Managing Directors. This is a unique opportunity to join a top-tier financial services environment, where professionalism, precision, and energy are valued. The ideal candidate is polished, proactive, and resourceful, with
5+ years supporting senior executives , ideally in
financial services or consulting . You will manage calendars, communications, travel, events, and assist with marketing or creative initiatives—serving as a trusted partner to the executives. Key Responsibilities Provide seamless administrative support: manage calendars, appointments, meetings, video/conference calls, and events with accuracy and efficiency. Independently coordinate complex meetings involving senior-level clients, regulators, and partners. Exercise discretion in prioritizing executive time and evaluating needs. Arrange complex domestic and international travel and manage itineraries. Prepare, reconcile, and submit expense reports. Act as liaison between executives, their teams, and external partners, handling calls, visitors, and inquiries professionally. Determine priority of matters for the executives; redirect tasks to staff as appropriate. Keep executives informed of time-sensitive issues and ensure proper follow-up. Prepare materials such as meeting agendas and handouts on a daily, weekly, or monthly basis. Handle sensitive financial, legal, and company information with professionalism and discretion. Support Board meeting logistics and collaborate across multiple business lines and geographies. Ideal Candidate Will Have 5+ years Executive Assistant experience supporting senior executives. Bachelor's degree required. Experience in
financial services or consulting
strongly preferred. Exceptional verbal and written communication skills. Outstanding attention to detail and organizational abilities. Proficiency in Microsoft Word, Excel, PowerPoint; CRM or social media experience a plus. Collaborative, energetic, and service-oriented mindset. Why You'll Love It Competitive salary + generous performance bonus. Robust PTO and benefits package (medical, dental, vision). 401(k) with employer match. Exposure to top-tier executives in a high-performance team culture. Opportunity to grow professionally in a dynamic financial services environment. ?? To apply, submit your resume via LinkedIn or email
hryan@incendia.com LI-HR1ZR