Legal Administrative Assistant Job at Russell Tobin in Cupertino

Position: Legal Administrative Assistant III (Contractor)

Location: Cupertino, CA (Hybrid: Remote on Mon/Fri, onsite Tue–Thu)

Duration: 6-Month Contract

Compensation: $28–32/hr (W2)

About the Role

The client is seeking a reliable and proactive Legal Administrative Assistant to support senior leadership within a corporate legal team. This role is ideal for someone with strong organizational skills, excellent judgment, and the ability to thrive in a fast-paced and dynamic environment. You will play a key role in ensuring smooth day-to-day operations by handling scheduling, logistics, and executive support.

Key Responsibilities

• Provide high-level administrative support to senior legal and business leaders.
• Manage complex calendars, schedule meetings, and coordinate logistics across teams.
• Arrange domestic and international travel, process expenses, and handle related documentation.
• Prepare and organize meeting agendas, take notes, and distribute recaps/follow-ups.
• Support team-building events, lunches, and offsites.
• Act as a liaison between the legal team and cross-functional business partners.
• Maintain a high level of confidentiality while managing sensitive legal information.
• Utilize productivity tools (Mail, Calendar, Keynote, Numbers, Pages, or similar) to support daily operations.

Qualifications

• 5–7 years of experience in administrative or executive assistant roles, preferably supporting senior leaders.
• Strong organizational skills and attention to detail; able to manage multiple tasks simultaneously.
• Experience supporting legal teams or familiarity with litigation/paralegal processes is a plus.
• Ability to work effectively in a fast-paced, rapidly shifting environment.
• Excellent communication skills — written, verbal, and interpersonal.
• Proficiency with modern office productivity applications.
• Professional, positive, and adaptable attitude when handling ambiguity.
• Ability to occasionally lift office supplies or documents (up to 30 lbs).

What We’re Looking For

• A dependable and resourceful professional who takes initiative.
• Someone with strong judgment, discretion, and professionalism.
• A team player who enjoys building partnerships across different functions.
• An individual who can stay calm, flexible, and solutions-oriented under pressure.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.