Administrative Assistant Job at MVSU International in Itta Bena

Overview

Mississippi Valley State University Department of Financial Aid is seeking an Administrative Assistant to provide administrative support to management and the department through conducting and organizing administrative duties and activities including receiving and handling information. Job functions include preparation and manage correspondence, reports and documents; organize and coordinate meetings, conferences, travel arrangements; implement and maintain office systems; maintain schedules and calendars; arrange and confirm appointments; handle incoming mail and other material; set up and maintain filing systems; liaison with internal and external contacts; coordinate the flow of information both internally and externally; operate office equipment, manage office space; other duties as assigned. Reports directly to the Director of Financial Aid

Responsibilities

• Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences and travel arrangements
• Implement and maintain office systems; maintain schedules and calendars
• Arrange and confirm appointments; handle incoming mail and other material
• Set up and maintain filing systems; liaise with internal and external contacts
• Coordinate the flow of information both internally and externally
• Operate office equipment and manage office space
• Perform other duties as assigned

Required Qualifications

• Bachelor’s Degree required; Associate Degree preferred
• Proficiency in MS Office: Word, PowerPoint and Excel
• Proficient use of computers; strong written and oral communication skills
• Strong organizational and time management skills
• Knowledge of administrative and clerical procedures; knowledge of business principles

Preferred Qualifications

Physical Demands

Must be able to carry materials up to 10 lbs, stooping, kneeling, squatting, walking, sitting; physical coordination of simultaneous use of hands, arms, feet and legs; eye–hand coordination.

Posting Information

• Posting Number SF578P
• Open Date 08/25/2023
• Close Date
• Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

• Resume
• Transcripts
• Letter of Recommendation

Optional Documents