Administrative Assistant Job at Hub Technology Group in Cambridge

Contract Administrative Assistant and Faculty Support

3-4 Months+

On Site – Cambridge MA

• Perform general office duties including scheduling, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.
• Support faculty by scheduling courses, posting course materials, announcements, and student assignments/office hours via Canvas
• Arrange course packets and obtain copyright for course materials,
• Coordinate AV, catering, and other set-up needs for classes and conferences.
• Support online learning with remote learning tools such as Zoom and video editing software.
• Respond to internal and external requests for information and manage faculty calendars.
• Use platforms to process payments, invoices, reimbursements, and corporate card statements.
• Assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel.

Suggested Experience

• 1 year of experience in similar support roles
• BS/AS from accredited university
• Higher Education experience suggested including systems knowledge