Administrative Assistant Job at Krocphoenix in Colorado Springs

Overview

Job Title: Administrative Assistant

FLSA Status: Full Time - non-exempt

Reports to: Corps Officer

Schedule: Typical Office Schedule

Supervises: N/A

Rate of Pay: $24/hour

Closing Date: 09/30/3035

Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following:

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit – 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b) plan)

Responsibilities

• Support Advisory Board
  • Prepare agendas and take meeting minutes
  • Set up room for monthly meetings
  • Maintain member roster
  • Prepare necessary communication with Board members
• Responsible for all hard copy record retention and shredding of expired files
• Assist with special events and fund raisers
• Support the Women’s Auxiliary as needed
• Pick up mail at the post office
• Actively work to ensure effective donor recognition where necessary
• Support the Christmas Kettle Fundraiser
  • Help with bell ringer hiring process
  • Organize and manage Kettle counting room
• Order supplies
• Maintain all copy machines
• Manage Corps Management System software
• Collect and submit monthly statistics
• Prepare daily cash receipts
• Deposit all income daily at the bank
• Prepare white mail donations and send to CDS
• Other bookkeeping tasks as assigned

Education, Experience, Skills, Qualifications

• 3 years of experience in an administrative office
• Commitment to The Salvation Army
• Excellent organizational skills
• Ability to maintain a high level of confidentiality
• Microsoft Word, Excel and Outlook proficiency required
• Driving
  • A minimum age of 21 (for insurance provision) and possession of a valid in-state driver’s license is required
  • An MVR will be processed every year in accordance with The Salvation Army’s policies
• Background Check
• Continued employment will be contingent upon a biennial (every two years) background check that is processed in accordance with The Salvation Army’s policies

Physical Requirements

• Ability to maneuver
• Ability to remain in a stationary position
• Ability to grasp, push, pull, and reach overhead
• Ability to operate telephone
• Ability to lift 25 pounds
• Ability to access and produce information from the computer
• Ability to understand written information
• Qualified individuals must be able to perform the essential duties of the position with or without accommodation

A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardships

Equal Opportunity

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.