Clearance Jobs is hiring: Administrative Assistant (5055) in Phoenix

Overview

Administrative Assistant — OLH, Inc, a Federal Government Contractor, is seeking an Administrative Assistant specialist to support DOE's Western Area Power Administration by providing general administrative assistance at its Phoenix, AZ location.

Responsibilities

• Perform administrative / technical support as directed.
• Apply skills and knowledge in data management, document control, computer support, project control, and related areas to individual and team efforts.
• Perform data input and tracking in MS Excel database.
• Building Access Control (Back-up): Responsible for access control to ensure only properly escorted / vetted visitors gain access to the building. Greet and welcome guests, ensure sign-in and issue appropriate visitor credentials, and direct guests to their host or POC. Provide general support to all command visitors. Be prepared to respond with sound judgment in case of unauthorized entry (panic button available for emergencies).
• Receipt and Distribution of Deliveries / Correspondence: Sort and distribute mail/packages (USPS, FedEx, etc.), assist with mailing/coordination of outgoing correspondence, record outgoing packages, reconcile invoices, handle sensitive packages, and facilitate deliveries and visitor routing.
• Administrative Support: Answer, screen, and transfer inbound calls; perform general clerical duties (Microsoft Office Suite, photocopying, faxing, mailing); assist with Records Management; schedule and coordinate meetings; record, compile, transcribe, and distribute minutes; schedule conference rooms; document, review, and format procurement requests.

Qualifications

• US Citizen.
• Active Secret Clearance.
• Minimum of High School Diploma or equivalent.
• Minimum of one-year experience as an Administrative Assistant.
• Personal computer literate with knowledge of email, word processing and spreadsheets.
• Experience with common office equipment, e.g. fax machines, copiers, projectors and PC printers.

Position in Phoenix, AZ.