MorseLife Health System, Inc.
Executive Administrative Assistant
MorseLife Health System, Inc., West Palm Beach, Florida, United States, 33412
SUMMARY
The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of MorseLife Health System. This role requires exceptional organizational, communication, and problem-solving skills. The ideal candidate is proactive, maintains strict confidentiality, and thrives in a fast-paced, mission-driven environment. The Executive Assistant acts as a key liaison between the CEO, senior leadership, Board of Directors, and internal/external stakeholders.
ESSENTIAL DUTIES AND RESPONSIBILITIES • Manage the CEO’s calendar, scheduling appointments, meetings, and travel with precision and efficiency. • Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO. • Coordinate Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and recording of minutes. • Screen and prioritize incoming calls, emails, and requests, ensuring timely follow-up and communication. • Facilitate communication between the CEO and internal departments, residents, family members, and community partners. • Track key deadlines, strategic initiatives, and special projects assigned by the CEO. • Handle confidential and sensitive information with the utmost integrity and discretion. • Assist with the planning and execution of leadership retreats, community events, and donor functions. • Maintain organized filing systems and ensure timely recordkeeping and data entry. • Act as a gatekeeper and ambassador for the CEO’s office. • Performs all other duties as assigned.
QUALIFICATIONS EDUCATION and/or EXPERIENCE To perform this job successfully, an individual must be able to perform each primary function effectively and efficiently. The requirements listed below represent the knowledge, skills, and/or abilities required. • Associate’s or Bachelor’s degree preferred; equivalent experience considered. • Minimum of 5 years of experience providing executive-level support to C-suite leaders, preferably within healthcare, senior living, or nonprofit organizations. • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.). • Knowledge of senior care operations, healthcare compliance, and board governance practices is preferred. • Excellent written and verbal communication skills. • Strong time management, multitasking, and prioritization abilities. • Demonstrates discretion, reliability, and professionalism in all interactions. • Ability to work independently and collaboratively in a dynamic environment.
The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of MorseLife Health System. This role requires exceptional organizational, communication, and problem-solving skills. The ideal candidate is proactive, maintains strict confidentiality, and thrives in a fast-paced, mission-driven environment. The Executive Assistant acts as a key liaison between the CEO, senior leadership, Board of Directors, and internal/external stakeholders.
ESSENTIAL DUTIES AND RESPONSIBILITIES • Manage the CEO’s calendar, scheduling appointments, meetings, and travel with precision and efficiency. • Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO. • Coordinate Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and recording of minutes. • Screen and prioritize incoming calls, emails, and requests, ensuring timely follow-up and communication. • Facilitate communication between the CEO and internal departments, residents, family members, and community partners. • Track key deadlines, strategic initiatives, and special projects assigned by the CEO. • Handle confidential and sensitive information with the utmost integrity and discretion. • Assist with the planning and execution of leadership retreats, community events, and donor functions. • Maintain organized filing systems and ensure timely recordkeeping and data entry. • Act as a gatekeeper and ambassador for the CEO’s office. • Performs all other duties as assigned.
QUALIFICATIONS EDUCATION and/or EXPERIENCE To perform this job successfully, an individual must be able to perform each primary function effectively and efficiently. The requirements listed below represent the knowledge, skills, and/or abilities required. • Associate’s or Bachelor’s degree preferred; equivalent experience considered. • Minimum of 5 years of experience providing executive-level support to C-suite leaders, preferably within healthcare, senior living, or nonprofit organizations. • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.). • Knowledge of senior care operations, healthcare compliance, and board governance practices is preferred. • Excellent written and verbal communication skills. • Strong time management, multitasking, and prioritization abilities. • Demonstrates discretion, reliability, and professionalism in all interactions. • Ability to work independently and collaboratively in a dynamic environment.